HR Assistant Mozambique Pemba

Support HR administration and assist in various functions.

This opening expired 1 year ago. Do not try to apply for this job.

NRC - Norwegian Refugee Council

Open positions at NRC

Pemba (Mozambique)

Human Resources

Application deadline 1 year ago: Sunday 12 Jan 2025 at 07:19 UTC

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Overview

Support HR administration and assist in various functions.

You have:

Diploma in social sciences, Administration, Human Resources or another related field
Experience from working as a Support Function Officer in a humanitarian/recovery context
Fluency in Portuguese spoken and written
Knowledge in languages spoken in Cabo Delgado: Kimwani, Macua, Makonde
Some knowledge of English
Experience from working in Cabo Delgado or other complex and volatile contexts
Ability to meet deadlines
Handle insecure environments
Plan and deliver results
Empower and build trust
Communicate with impact and respect

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

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Details

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Perform other duties, as assigned by Line Manager
Promote and share ideas for improvement of the support function

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

Diploma in social sciences, Administration, Human Resources or another related field
Experience from working as a Support Function Officer in a humanitarian/recovery context
Documented results related to the position’s responsibilities.
Fluency in Portuguese spoken and written
Knowledge in languages spoken in Cabo Delgado: Kimwani, Macua, Makonde.
Some knowledge of English

Context/ Specific skills, knowledge and experience:

• Experience from working in Cabo Delgado or other complex and volatile contexts

Experience work

• Responsible for HR administration in CO including leave, absences, Timesheets

• Ability to meet deadlines

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework

Responsibilities

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Responsible for induction program of staff in the area
Responsible for HR administration including attendance, leave request and registry, documentation for archive and medical insurance
Responsible to maintain an update HR Archives and correspondences
Coordinate payment of electricity/water/ gas bills, ensuring functioning and securing residences /offices equipment’s.
Arrange accommodation for visitors and staff in residences and hotels, from booking to billing.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Logistics
Finance
Program response staff
AO HR staff

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Potential interview questions

Can you describe a time when you had to handle a difficult situation in your role?	The interviewer is assessing your problem-solving abilities and how you handle stress.	Provide a specific example, highlighting your approach and the outcome.
How do you prioritize tasks when you have multiple deadlines?	This question gauges your organizational skills and ability to work under pressure.	Pro members can see the explanation.
What experience do you have working in challenging environments?	Pro members can see the explanation.	Pro members can see the explanation.
How do you ensure effective communication within the team?	Pro members can see the explanation.	Pro members can see the explanation.
Can you provide an example of how you improved a process in your last role?	Pro members can see the explanation.	Pro members can see the explanation.
How comfortable are you with HR administration tasks?	Pro members can see the explanation.	Pro members can see the explanation.