HR Assistant

Overview

Support HR activities related to recruitment and contract management

You have:

• Completion of secondary school supplemented by training in administrative/HR work.
• A minimum of 5 years of relevant experience in HR and/or administrative field.
• Expert knowledge of both English and Arabic Language.
• Strong analytical skills and a good sense of judgement.
• Ability to draft in English neatly, concisely and grammatically correct.
• Very good organization skills.
• High sense of prioritization and attention to detail.
• Discretion and tact; ability to handle and preserve confidential information.
• Ability to liaise with people at all levels in the Organization and to proactively search for information.
• Ability to plan ahead and, at the same time, work well under pressure.
• Customer orientation, cultural sensitivity and good business ethics.
• Self-motivated, flexible and able to innovate.
• Good knowledge of WHO rules, procedures and office practices are desirable.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,080 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health development agendas and emergency/resilience programmes, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The HR Assistant will provide support in some, or all, of the following duties and responsibilities:

I. Recruitment, selection and roster management of consultants or staff: Drafts and ensures the accuracy of vacancy notices for individual or roster vacancies, including drafting screening questions based on the position requirements. Generates preliminary screening of applicants to facilitate review by the hiring manager and shares relevant information related to candidate screening, testing and selection; Once a selection is completed, verifies the selection process carried out by the hiring manager. Maintains a vetting system for candidates to be retained for roster purposes as well as data collection on roster usage, including cross referencing the candidates with past interns, volunteers and retirees.

II. Consultant or Staff Contracting: Reviews the submissions, ensuring they are in line with the consultants or other policies and ensuring timely processing of the requests preparing a recommendation to the Responsible HR Officer for final clearance. Provides guidance and training to the assigned divisions/departments/programmes on the compliant submission processes for a consultant or other contract type. Launches and manages the candidate onboarding in the system, ensuring all necessary documentation, mandatory training and reference checks are requested and verified.

III. Operationalization of the consultancy policy and supporting its implementation: Assists the HR Officer with the development/updating of guidance material and training for hiring units to build knowledge and understanding of the policy and tools used for implementation. Maintains an updated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis. Acts as the focal point for all administrative questions in relation to the topics covered. Performs any other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school supplemented by training in administrative/HR work. Desirable: Additional relevant higher education is an advantage.

Experience

Essential: A minimum of 5 years of relevant experience in HR and/or administrative field. Desirable: Experience working for WHO/UN agency in the field of HR.

Skills

• Strong analytical skills and a good sense of judgement.
• Ability to draft in English neatly, concisely and grammatically correct.
• Very good organization skills.
• High sense of prioritization and attention to detail.
• Discretion and tact; ability to handle and preserve confidential information.
• Ability to liaise with people at all levels in the Organization and to proactively search for information.
• Ability to plan ahead and, at the same time, work well under pressure.
• Customer orientation, cultural sensitivity and good business ethics.
• Self-motivated, flexible and able to innovate.
• Good knowledge of WHO rules, procedures and office practices are desirable.

WHO Competencies

• Teamwork.
• Respecting and promoting individual and cultural differences.
• Communication.
• Setting an example.
• Knowing and managing yourself.
• Producing results.

Use of Language Skills

Essential: Expert knowledge of both English and Arabic Language Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 37,802 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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Potential interview questions