HR Assistant

Volunteering Admin Human Resources

Overview

Provide HR support and assist in recruitment processes

You have:

• At least 2 years of experience in HR administration or similar roles.
• Proficiency in MS Word, Excel, and office software.
• Ability to communicate clearly in both written and verbal formats.
• Experience in preparing job descriptions, vacancy announcements, and interview panels.
• Experience in talent sourcing and outreach strategies.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue in the medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. In the short-term, 62% of the population is at high risk of falling into poverty. Ukraine’s economy is set to shrink by 45% this year due to the war and even with a moderate recovery in the next few years, by 2025 the GDP would still only be two-thirds of the pre-war GDP in 2021.  In addition, the country faces losses of many people’s lives and devastative destruction of infrastructures and economic bases. Currently, more than 50% of the energy infrastructure damaged, causing the massive disruption of energy supply nationwide with millions of people experiencing power outages and challenges in heating. Extensive scale of destruction of infrastructure, rehabilitating or constructing infrastructures and installing equipment with necessary supply of the materials is urgently required to restore or maintain lifeline and key basic services, followed by removal or mines and explosives as well as debris. 

Implement HR services focusing on achievement of the following results: Recruitment support: •Preparation of draft job descriptions and TORs, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels. •Facilitate technical tests and interview. •Conducting performance and academic check. •Assist in maintenance of proper filing system for HR records and documents.

Support HR administration services: •Provide HR Administration support: collection of staff data, submission of staff reports. •Preparation of employment certificates. •Other general HR support tasks upon request.

Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination Act with Determination Engage and Partner Enable Diversity and Inclusion

Values: coherence, fairness, diversity, impartiality

administration and HR. Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.).

Talent sourcing and outreach: knowledge of and ability to develop and implement strategies, mechanisms and platforms to ensure the effective outreach to the relevant segments of the labour market, active and passive candidates, internally and externally.

Assessment and selection: knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs.

Communication: ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels.

As it is a national UN Volunteer's assignment, the volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Youth Volunteer (Kyiv Duty Station)

This is a full-time assignment. The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1227  (equivalent in UAH)  is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

You can check full entitlements at the duty station at https://app.unv.org/calculator.

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unv.org