HR Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

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PURPOSE OF POSITION

The International Agency for Research on Cancer (IARC), is the cancer agency of the World Health Organization (WHO) and is based in Lyon, France.

This position will support daily HR operations.

Working in the Human Resources Office (HRO), the incumbent assists the HRO Team, during a period of heavy workload within HRO.

The key areas of HR administrative support are as follows:

1. Onboarding of new staff,
2. Contract administration,
3. Position management and
4. Monthly payroll (SAP) for staff.

Under the guidance and supervision of the Associate Human Resources Officer (HRO), the incumbent provides a wide range of administrative support and services to designated branches within IARC in the delivery of the following HR administrative support services

DESCRIPTION OF DUTIES

1. Onboarding of new staff:

• Coordinate administrative clearance for new hires (reference check and pre-hire medical)
• Draft offer letters and employment contracts.

2. Contract administration:

• Monitor expiration of contracts, providing advance notice to managers and following up to ensure timely renewals of contracts or notices of non-renewal to staff
• Process documents pertinent to contractual changes (e.g. extensions, promotions, LWOP, reassignments, part-time work requests)

3. Position management:

• Issue administrative documents in relation to the establishment, classification, revision and abolition of positions.
• Monitor extension of positions, providing advance notice to managers and following up to ensure timely administrative procedures

4. Monthly payroll (SAP) for staff:

• Participate in the entry, maintenance and update of HR data in SAP for monthly payroll, notably as regards actions for contract and position management
• Ensure that pertinent HR documentation is retained for filing

COVID-19 MEASURES

Due to the evolving situation resulting from the Covid-19 pandemic, and depending on work requirements, this position may be partly occupied remotely, from the home of the candidate selected in the region Lyon, according to the teleworking clause for force majeure currently in force as part of the IARC teleworking policy during this pandemic period.

WHO COMPETENCIES

• Producing results
• Communication
• Fostering integration and teamwork
• Moving forward in a changing environment
• Technical expertise

REQUIRED QUALIFICATIONS

EDUCATION

Essential:

• • Graduation from secondary school or equivalent, complemented by specialized training (BTS/DUT or equivalent) in a field relevant for the position (e.g. human resources, administration, business, communication, psychology, humanities, foreign languages…).

Desirable: Training, certification or university degree in human resources.

PROFESSIONAL EXPERIENCE

Essential:

• At least three years of professional experience (including paid internships) in one or both of the following areas:

1. The administration of staff members, students and/or other types of personnel, and/or
2. The delivery of support services (e.g. immigration, relocation, integration, training and events…) to these same categories of persons.

Desirable:

• Experience using SAP or another ERP system for payroll or other administrative processes
• Experience using online recruitment tools and/or in posting requisitions on online job boards
• Prior experience in a multicultural work environment
• Prior experience in an academic or scientific setting
• Prior experience in a UN setting

USE OF LANGUAGE SKILLS

Expert knowledge of both English and French is essential.

SKILLS

• Ability to draft documents and correspondence in both French and English (using and adapting existing templates or creating new ones)
• Strong organizational skills and ability to work both independently and as a member of a team
• Ability to handle a wide variety of administrative tasks, working under pressure as required and according to deadlines
• High level of accuracy and attention to detail
• Excellent interpersonal skills and proven ability to work in a multicultural environment
• Tact, diplomacy, discretion and respect for confidentiality and privacy
• Knowledge of Microsoft 365 applications.

REMUNERATION

The fixed remuneration for the above position currently amounts to EUR 3,196 per month, and is expressed net of income tax but before deduction of the employee share contributions for mandatory participation in the United Nations Joint Staff Pension Fund (UNJSPF) and in the Organization’s private insurance plans covering health, accident, illness and disability.

Other benefits include different types of leave and allowances for dependent family members.

Employment status is that of an international civil servant.

Note: due to the legal status of WHO/IARC as an international organization, its staff do not contribute to and do not generate benefits in French mandatory schemes for health insurance (“assurance maladie”), pension (“assurance vieillesse/retraite or unemployment (“Pôle-Emploi”) throughout their period of employment with the Agency.

ADDITIONAL INFORMATION

• This post is subject to local recruitment and will be filled by persons residing in the local commuting area of Lyon.
• We only accept applications submitted via our online recruitment tool (applications for this position should be filled out in English and include a cover letter in English). Application profiles should include the details of all work experiences to date (including paid internships).
• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or presentation may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. IARC/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to IARC/WHO Staff Regulations, Staff Rules and Manual.
• For information on IARC’S operations please visit: www.iarc.fr
• IARC/WHO is committed to workforce diversity.
• IARC/WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• IARC/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women are encouraged.