HR Assistant

Volunteering Admin Human Resources

Overview

Assist HR team members with recruitment and administrative processes.

You have:

• Minimum 3 years of progressive experience in HR or Administration experience
• Experience in the use of computers and office software packages (MS Word, Excel, etc.)
• Experience in organizing and managing recruitment processes is an asset
• Experience in contract management, onboarding, and separation process in an asset
• Additional certification in HR-related matters is an asset
• Knowledge of UN regulations, rules, and procedures is an asset

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, and lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

The WHE Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

Assist HR team members in:

1. Facilitate and coordinate the HR administrative recruitment processes in full compliance with WHO rules, regulations, and HR policies and guidelines: • Activities and processes related to supporting the recruitment of Fixed-Term and Temporary Staff (all categories), • Pre-Screening of the candidate’s recruitment profile as necessary. • Organizes meetings, teleconferences with the selection panels and all related logistics; ensure completeness of all documentation and information for the meeting. • Support the arrangements of interviewing and online testing, scheduling interviews, arranging for video conferencing facilities, and monitoring of testing. • Assist applicants under selection and ensures that support and accurate and complete information is provided on time. • Maintaining HR managers with the routine upkeep of HR tables for tracking HR related processes.

2. Initiate the onboarding and follow up with the applicants to ensure the timely completion of the process.

3. Maintain and update the internal database and files on administrative HR matters confidentially and securely.
4. Support the HR team members in the consultants’ clearance process/administrative activities.
5. Cooperate with the admin assistant to ensure the update and compliance of the WHO CO mailing list.
6. Online filing of HR documentation on the Shared drive.
7. Perform any other duty as requested by HR managers

• Respect for Diversity • Integrity • Professionalism • Teamwork • Communication

• Minimum 3 years of progressive experience in HR or Administration experience • Experience in the use of computers and office software packages (MS Word, Excel, etc.) • Experience in organizing and managing recruitment processes is an asset. • Experience in contract management, onboarding, and separation process in an asset. • Additional certification in HR-related matters is an asset. • Knowledge of UN regulations, rules, and procedures is an asset.

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer Specialist USD 1587

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

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Potential interview questions

Added 7 months ago - Updated 7 months ago - Source: unv.org