HR and Administration Coordinator Ethiopia Jijiga
Coordinate HR and administrative functions effectively
This opening expired 2 years ago.
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Overview
Coordinate HR and administrative functions effectively
You have:
- BA Degree in Human Resources Management/Management.
- Minimum of 5 years of relevant work experience in Human Resources.
- Experience from working as a Support Function Officer in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Understanding of local laws and statutory requirements.
- Good communication and interpersonal skills.
- Wide knowledge of the NGO operations and dynamics of the humanitarian sector.
- Good cultural awareness and sensitivity.
Contract
This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.
Position: HR & Administration Coordinator
Reports to: Area Manager
Duty station: Jigjiga
Duration of contract: Fixed term
Qualifications
Competencies
Generic professional competencies:
- BA Degree in Human Resources Management/Management.
- Minimum of 5 years of relevant work experience in Human Resources.
- Experience from working as a Support Function Officer in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Understanding of the local context.
Context/ Specific skills, knowledge, and experience:
- Understanding of the relevant laws and statutory requirements.
- Good communication and interpersonal skills
- Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
- A strong administrative service orientation
- Keen sense of compliance with policy and procedure
- Good employer-employee contract negotiation skills
- Personal conflict resolution and problem-solving skills.
- Strong organizational and team working skills.
- Good cultural awareness and sensitivity
- Basic employee counselling skills
- Highly confidential
- Good computer application skills in Microsoft Excel, Word, PowerPoint, database, and network communications.
Behavioral competencies
- Handling insecure environment
- Planning and delivering results.
- Empowering and building trust
- Communicating with impact and respect.
Responsibilities
Role and responsibilities
Generic responsibilities
- Ensure adherence with NRC HR policies, tools, handbooks, and guidelines.
- Implement delegated HR support function portfolio according to plan of action.
- Prepare and develop status reports as required by management.
- Ensure proper filing of documents.
- Promote and share ideas for improvement of HR & Admin support function.
- Ensure development and implementation of administrative systems and procedures.
Specific responsibilities
- Implement and train staff in NRC’s HR policies and procedures at the office.
- Ensure compliance with NRC policies and the local labour law in all procedures and processes.
- Coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on office level.
- Coordinate with relevant partners, suppliers, authorities, lawyers etc.
- Ensure that staff records are up to date and filed appropriately.
- Ensure reporting, documenting and payment of staff benefits, social security, taxes etc.
- Prepare periodic HR reports.
- Advice and support line manager in HR processes
- Prepare staff payroll information and payroll.
- Maintain effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.
Potential interview questions
| Can you give an example of a time you handled a difficult situation in the workplace? | The interviewer wants to assess your problem-solving skills and how you navigate conflicts. | Share a specific scenario, focusing on your approach and the outcome. |
| How do you ensure compliance with HR policies in a multicultural environment? | This question evaluates your understanding of compliance and cultural sensitivities. | Pro members can see the explanation. |
| Describe an experience where you had to train others on HR practices. | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to maintain confidentiality in HR matters? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach negotiation with employees regarding contracts or benefits? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
nrc.no
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