HR and Admin Technical Assistant Ukraine Chernihiv

Manage HR and Admin activities effectively at Area level in Chernihiv.

This opening expired 4 months ago. Do not try to apply for this job.

NRC - Norwegian Refugee Council

Open positions at NRC

Chernihiv (Ukraine)

Human Resources

Application deadline 4 months ago: Thursday 5 Mar 2026 at 23:55 UTC

Open application form

Manage HR and Admin activities effectively at Area level in Chernihiv.

You have:

Bachelor’s degree in relevant field. University degree will be an asset.
Minimum 1 year of similar work experience.
Experience working in a humanitarian organization will be an asset.
Experience working in a complex and volatile context.
Intermediate in English, fluent in Ukrainian, written and spoken.
Strong organizational and planning skills.
Strong networking and negotiations skills.
Resilience and ability to work in insecure environment with challenging workload.
Ability to work independently and proactively.

The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.

Generic professional competencies:

Behavioral competencies

Strong organizational and planning skills
Strong networking and negotiations skills.
Resilience and ability to work in insecure environment with challenging workload.
Ability to work independently and proactively.

Generic Responsibilities

Adhere to NRC policies, tools, handbooks and guidelines.
Assist a range of support with the implementation of the support function portfolio according to plan of action.
Independently implement procedures and activities within own function or core competency as delegated.
Responsible for organizing and delivery of tasks in line with priorities and standards.
Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.
Collaborate with relevant departments & focal points.
Promote and share ideas for improvement in your area of expertise.

Specific Responsibilities

Admin:

Perform all administrative tasks to ensure the smooth operation of Field Office: - ordering cleaning supplies, office supplies and consumables, - agreements management in Chernihiv (Chernihiv office, LAC office, guest house, security monitoring) through the preparation of the contracts, submission of PR/PO necessary for processing the payments, being the focal point for all the Landlords/contractors, preparation of amendments to existing contracts (extension, termination, other changes of the agreement).
Assist in drafting letters, cover letter for official correspondence. Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.
Organize events and meetings in Chernihiv oblast (finding venue, organizing catering, processing the payment).
Booking accommodation in Chernihiv oblast for NRC staff and visitors if needed
Deal with official institutions when needed.
Provide research and administrative support when necessary.
Timely reconciliation of cash advance if taken.
Perform other relevant tasks as requested by the HR Coordinator / ASM / AM.
Procurement of train and bus tickets inside and outside of Ukraine

HR:

Proceed with staff timesheets for Chernihiv FO (collecting signatures, archiving).
Prepare Orders for business trips according to TARs & Per Diems.
Perform other relevant tasks as requested by HR Coordinator / ASM / AM.

Apply now

Can you describe your experience working in a humanitarian organization?	This question assesses your background in humanitarian work and its relevance to the role.	Mention specific roles, responsibilities, and what you learned during your time.
How do you prioritize tasks when faced with multiple deadlines?	The interviewer wants to understand your organizational skills.	Pro members can see the explanation.
Can you give an example of a time you had to negotiate with a contractor?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a situation where you had to work independently in a challenging environment.	Pro members can see the explanation.	Pro members can see the explanation.
How do you ensure accuracy in administrative tasks?	Pro members can see the explanation.	Pro members can see the explanation.
What steps do you take to ensure effective communication with team members?	Pro members can see the explanation.	Pro members can see the explanation.
How do you handle feedback or criticism from your supervisors?	Pro members can see the explanation.	Pro members can see the explanation.
Can you share an experience where you proposed an improvement in your work area?	Pro members can see the explanation.	Pro members can see the explanation.