HR and Admin Officer Afghanistan Kabul Central

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Caution: This Position is for Internal Female Only

Job Overview:

The purpose of a HR/Admin Officer is to implement delegated area of responsibility of HR and Administration in Central Area - Kabul region. The HR/Admin Officer will ensure implementation of NRC policy, procedures and tools in NRC Afghanistan with focus and main responsibility on Human resources and administrative functions. Advise and guide managers on HR issues related, policy and procedures.

For more information and details click here: Job Description and NRC Grade Structure

Responsibilities:

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for technical improvement

Specific responsibilities:

Human Resources:

• Provides advice and assistance to Hiring Manager on job requirements, recruitment process, selection of interview panel, preparation of Interview Plan and preparation of job descriptions.
• Initiate recruitment processes for Central Area - Kabul region and ensure of approved documentation are processed, announced, and organize long and short-listing process.
• Review and feedback on shortlisting, facilitate the interviews and written test process
• Organize interview process and testing process, including collection of required documentation (ID Card, References, education verification etc.)
• Implement hiring process: Help, conduct, document and verify references in consultation with hiring manager ensure job contract and all HR/administrative documentation for personnel file is complete.
• Ensure that all HR documentation is completed and filed, and that personnel records are complete and kept confidential.
• Ensure transparency in the recruitment process and make sure all the vacant positions in central region are filled with high quality.
• Keep track of all national recruitment in Central Area - Kabul region
• Transparently manage the HRMIS/Agresso HR Database. Input employee details, allocate resource numbers and continuously update to ensure the staff establishment is accurate for payroll and reporting purposes for Central Area - Kabul region and report it to AM and CO HR on regular basis.
• Responsible for the confidential filling and archiving of all personnel files. Periodically checks files to ensure all missing documents are provided, securely keep in both hard and soft copy in line with NRC filling key. Takes keen interest in securing proof of life forms from all staff for secure storage as per NRC guidelines
• Focal point person for the grievance, complaints and code of conduct handling.
• Maintain truckers and records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, attendance and absenteeism rates for Central Area - Kabul.
• Undertakes other task as deemed necessary in Line with goal providing support to management in country office.

Administration:

• Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required;
• Proper management of NRC guest houses in the field and accommodation arrangements for staff
• Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments
• Prepares recurring reports as scheduled and special reports to provincial Directorate of line Ministries as required
• Ensure timely provision of office space, desk and accommodation for incoming staff
• Take charge of assets such as office furniture, fitting, building and equipment

Generic professional competencies:

• University degree, in Business Administration or related field preferred. Management studies degree specialized on Human Resources Management/development is an advantage.
• 3-5 years’ experience in Human Resources Management with International Humanitarian and development organisations
• Fluency in English language and local languages Pashto and Dari

Context/ Specific Skills, Knowledge, and Experience:

• Ability to work as part of a team and independently when required.
• Responsible, reliable and punctual.
• Ability to multi-task.
• Representation skills.
• Knowledge of archiving and filing
• Strong communication skills.
• Ability to work under pressure
• Knowledge of HR practices
• Good IT skills.
• Good follow up and organizing skills

Behavioural competencies:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment

We Offer:

• Monthly Salary based on NRC Afghanistan Salary Scale.
• NRC has medical coverage for staff plus 4 dependents.
• Leave and Holidays accordingly Afghanistan Labor Law.
• Top up Credit card on monthly basis.