HR and Admin Coordinator Moldova Chisinau

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of a HR/Admin Coordinator is to implement delegated area of responsibility and responsible for managing every aspect of the employment process, including recruitments, orientation and training of new and existing staff members as well as managing payroll.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Implement NRC’s systems and procedures at National level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in procedures and require support team trainings
6. Ensure development and implementation of administrative systems and procedures
7. Ensure adherence to NRC policies and the national labor law in all processes and procedures
8. Advice in personnel conflicts/processes when relevant
9. Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes as needed
10. Coordinate with relevant partners, suppliers, authorities as required.
11. Perform any other duties as required by the management

Specific responsibilities

1. Personnel files management: Ensure that staff records in all offices are up to date and filed appropriately
2. Ensure that all files on office 365 is up to date.
3. Ensure Leaves tracking and relevant monthly reports are completed.
4. Ensure the Time sheets monthly submissions in accordance with NRC procedures.
5. Responsible for the monthly Payroll & Salary slips, Ensuring accuracy of staff salaries
6. Provide Technical and capacity building to the HR and Admin team in main office and fields
7. Responsible for the induction process including NRC way one and coordination with Line managers
8. Implement Exit Procedures for all National staff and International staff.
9. Responsible for rolling out at CO level all NRC core workshops and new projects
10. Responsible for the Recruitments ensuring compliance with NRC policies and procedures.
11. Responsible for the HRIMS.
12. Responsible for International staff admin management (Induction, leaves, timesheets, PR for accommodation...etc)
13. Support the line manager in the needed reports to HO and local authorities.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Programme and Support Staff
• Line Managers

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

• Bachelor degree in Human Resources, Business Administration, or any other related field
• A minimum of 4 years of experience in a Generalist Human Resources function including recruitment and personnel management
• Previous experience from working in complex and volatile contexts
• Fluency in English, written and spoken

2. Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

1. Handling Insecure Environments

2. Planning and Delivering Results

3. Working with People

4. Coping with Change

5. Managing Performance and Development