The overall purpose of the role: Under the supervision of the Support Services Team Leader, the HR & Admin Assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities

Human Resources

Filing of employee records as per legal and internal requirements
Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning, and staff location
Support with administrative tasks related to recruitments, including the posting of vacancies and coordination with candidates
Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
Support with basic tasks related to payroll, social security, and insurance
Responsible for ensuring that employees have valid ID cards at all times

Administration

Perform administrative tasks related to document management, including printing, coordinating signatures, scanning, and archiving
Book hotels and flights for DRC staff
Coordinate practicalities related to events, meetings, and training
Monitor the stock level of office supplies and stationery and prepare replenishment orders
Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

Experience and technical competencies:

To be successful in this role we expect you to be quality-focused, organized, and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic, and fast-changing environment. Moreover, we expect the following:

Minimum 2 years of relevant work in a similar job
Knowledge of local (labor) laws and regulations
Ability to deal with emergency

Education: Diploma in Business Administration or related area university degree or similar education

Languages:

Fluency in Arabic
English is an asset

Key stakeholders: (internal and external)

External: Suppliers, landlords, repairs,
Internal: Programme, Finance, HR

The position holder is expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

Diversity & Inclusion: DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis.

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Potential interview questions

Can you describe a time when you had to handle an emergency situation during your previous job?	This question assesses your ability to stay calm and act decisively under pressure.	Provide a specific example and explain the outcome of your actions.
How do you prioritize your tasks when you have multiple deadlines?	The interviewer is looking for your organizational and time management skills.	Pro members can see the explanation.
What steps do you take to ensure compliance with HR-related legal requirements?	Pro members can see the explanation.	Pro members can see the explanation.