HR/Admin Assistant (Part-time)

Contract

This is a DRC - National contract. More about DRC - National contracts.

The overall purpose of the role: Under the supervision of the Support Services Team Leader, the HR & Admin Assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities

Human Resources

• Filing of employee records as per legal and internal requirements
• Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning, and staff location
• Support with administrative tasks related to recruitments, including the posting of vacancies and coordination with candidates
• Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
• Support with basic tasks related to payroll, social security, and insurance
• Responsible for ensuring that employees have valid ID cards at all times

Administration

• Perform administrative tasks related to document management, including printing, coordinating signatures, scanning, and archiving
• Book hotels and flights for DRC staff
• Coordinate practicalities related to events, meetings, and training
• Monitor the stock level of office supplies and stationery and prepare replenishment orders
• Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

Experience and technical competencies:

To be successful in this role we expect you to be quality-focused, organized, and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic, and fast-changing environment. Moreover, we expect the following:

• Minimum 2 years of relevant work in a similar job
• Knowledge of local (labor) laws and regulations
• Ability to deal with emergency

Education: Diploma in Business Administration or related area university degree or similar education

Languages:

• Fluency in Arabic
• English is an asset

Key stakeholders: (internal and external)

• External: Suppliers, landlords, repairs,
• Internal: Programme, Finance, HR

The position holder is expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

Diversity & Inclusion: DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis.