Health, Safety and Security Technical Assistant Ukraine Mykolaiv, for nationals only

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

Background

The role of the HSS Assistant (HSSA) is to assist the HSS Coordinator (HSSC) and the HSS Manager (HSSM) in conducting all Health Safety and Security (HSS) related tasks at Ukraine Country Office (LCO) inclusive Area Offices (AO) and Field Offices (FO).

1. Role and responsibilities

The HSSA shall participate in the below listed generic and specific tasks with an aim to ensure that all NRC staff in Ukraine have access and support that is required for HSS related documents.

Generic responsibilities

1. Participate and assist in the production of all HSS related documents for LCO and FO
2. Assist in the management and development of security staff in country
3. Assist in the production of Security Risk Assessments at CO and AO level
4. Assist in the production of Country Security Reports
5. Assist in the control of country security packs
6. Assist in the updating of all relevant HSS documents at CO and AO level
7. Prepare reports as required
8. Conduct physical verifications or all HSS related equipment
9. Support AO and FO as required during leave and high intensity operations
10. Compliance and adherence to NRC policies, guidance and procedures

Specific responsibilities

1. Assist in the production of the country weekly/daily security report
2. Control and inspect all HSS equipment that has been distributed in country
3. Participate in the production of Rapid Security Risk Assessments
4. Participate in the production of full Security Risk Assessments inclusive workshops
5. Control and inspect all medical equipment issued in country
6. Participate in the training of staff on HSS topics
7. Update and control the online security package for CO and AO
8. Update and control the content of the Ukraine CO online files and reports at AELA
9. Participate in capacity building as directed by the HSS Coordinator and HSS Manager to maintain an in-house capacity on HSS related trainings
10. Produce timely and accurate training reports based on HSS training conducted in country
11. Participate or individually carry in internal security audits as instructed by HSS Coordinator and HSS Manager
12. Regularly oversee and control the security briefing protocols for CO and AO
13. Manage and monitor movements
14. Update and manage the HSS budget as per HSS Manager instructions
15. Conduct any other tasks as directed by the HSS Coordinator

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position:

• All Country level HSS staff
• Human Resources staff involved in HSS
• Compliance unit
• Finance unit
• Area office HSS officers
• UNDSS security technical staff
• INGO/INSO security technical staff

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

1. Professional competencies

These are skills, knowledge, qualifications and experience that are important for effective performance.

Generic professional competencies:

Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC. This includes some that apply to many jobs in NRC (eg fluency in English).

• Minimum 2 years of work experience in a HSS related position
• Desirable experience in law enforcement or military
• Ability to liaise with law enforcement agencies, military organizations and local administrations
• Ability to manage and prioritise a varied workload in a rapidly changing work environment
• Previous experience from working with documents that require verification and control
• Good coordination and control skills
• Background in implementation and training for HSS related work
• Fluency in English, Ukrainian and Russian, both written and verbal is essential

Context related skills, knowledge and experience:

Context-related competencies are the knowledge, skills and experience required because of the context, location and/or current priorities in the role

• Solid knowledge of situation in Ukraine

• Proficiency in office 365 and on-line related platforms

• Proficiency in Microsoft Office products with solid knowledge of Excel, Word, PowerPoint, and Outlook
• Knowledge about Geographic Information System (GIS) is an asset
• Proficiency in the use of phone applications like WhatsApp
• Knowledge about Geographic Information System (GIS) or other mapping softwares
• Knowledge of radio communications is essential
• Experience as Duty Officer is a strong advantage

3. Behavioural competencies

Refer to the NRC Competency Framework and select between 3-6 Competencies that are most important for this job – including the title of the Competency, and some (or all) of the indicators.

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Ability to handle insecure environment
• Capacity to handle multi-tasking
• A solid portion of can-do attitude
• Ability to work in a multicultural environment
• Ability to work irregular hours
• A good portion of common sense and humour