Health information Assistant

Job Description

Organization Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee, hereinafter referred to as “the IRC”, is a non-profit, humanitarian agency that provides relief, rehabilitation, protection, resettlement services, and advocacy for refugees, displaced persons and victims of oppression and violent conflict. The IRC has been working in Uganda since 1998 in response to mass displacement and devastation wrought by the rebel group, the Lord’s Resistance Army (LRA). Since then, in partnership with various donors, the IRC in Uganda has expanded to meet the needs of the conflict-affected regions of Karamoja, Acholi, West Nile region, and in Southwestern Uganda as well as amongst urban refugees in Kampala.

Job Overview

Under the guidance and supervision of the Monitoring and Evaluation Officer, the Health Information Assistant will be based in the field-Health Facility and shall be responsible for providing smooth flow and access to information through records management for action and decision making.

S/he will record data, provide guidance on data recording, compilation, use, reporting and management. S/he will produce and submit Periodic health activity reports.

Duties and Responsibilities

•Ensure the use of standard MoH/Donor data tools and reporting Forms.

•Facilitate smooth flow and access to information through records management for action and decision making.

•Guidance on data recording, use, reporting and management.

•Ensure availability and use of Standard/revised HMIS/HIS data tools at all departments of the health facility.

•Providing guidance on use of the HMIS/HIS data tools to ensure completeness, consistency, and correctness in filling the registers.

•Register all patients, classify/tally and summarize the data according to the acceptable reporting formats.

•Promptly provide data on notifiable/integrated disease surveillance and response.

•Prepare and timely submit daily, weekly and monthly data from all facility departments for making reports.

•Provide feedback to the facility staff on health service provision for decision making.

•Enter data into the electronic database.

•Imparting knowledge and skills to staff by organizing CME sessions, mentorships and review meetings on data management.

•Participate in capacity building activities (Trainings, Orientations, Mentorship, meetings etc).

•Adhering to Professional Code of Conduct and Ethics.

•Perform any other duties as assigned by the supervisor.

Qualifications

•Diploma or certificate in Medical records and Health Management Information System from a recognized, licensed and accredited institution with at least one year of progressive experience in health record management –Essential.

•Applied Knowledge in use of HMIS/HIS data tools.

•Good Computer skills including Ms Excel and Word

•Excellent communication and interpersonal skills.

•Minimum 1 year work experience in a busy health setting.

•Ability to completely record, accurately compile and Produce timely reports.

•Good communication and interpersonal skills.

•Ability to work in hardship areas (previous experience in a camp setting will be an added advantage).

•Flexible and able to work with team in a dynamic and diverse environment.

•Good standard of spoken and written English Language.

Please note: Deadline for receiving applications is 22nd June 2023.

Professional Standards

IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.