Head of Financial Management Division (AfCDC)

AU Values

• Respect for Diversity and Team Work • Think Africa Above all

• Transparency and Accountability • Integrity and Impartiality

• Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information

Reports to: Director of Finance Directorate/Department/Organ: Africa CDC Number of Direct Reports: 1 Number of Indirect Reports: 0 Job Grade: P5 Number of Positions: 1 Contract Type: Regular Location: Addis Ababa, Ethiopia

Purpose of Job

The Head of Financial Management Division provides strategic leadership for the overall supervision and management of the Division. She/he must possess expertise in financial analysis and strategic planning. S/he shall analyze day-to-day financial activities with precision to provide valuable insights and recommendations to the senior management (Directors and top management). The Head of Division, Financial management’s guidance will empower the Africa CDC’s leadership to make informed decisions that align with the organization’s long-term goals. In addition, the incumbent will play a crucial role in developing and implementing financial plans that support the institution’s growth and efficiency. Monitoring financial performance, identifying areas for improvement, and capitalizing on opportunities will be integral parts of the incumbent’s responsibilities.

Main Functions

The Head of Financial Management Division is responsible for overseeing the financial operations and activities of Africa CDC. Some of the main functions of this role are:

• Supervises and manage the employees of the division with regard to organisation and performance evaluation; • Designs strategies and policies consistent with the Organ’s goal in order to address the pertinent issues in the relevant area; • Contributes to the development of the insitution’s business continuity plan and ensure implementation at division level; • Ensures risk management and mitigation; • Designs and plans policy programs to achieve the strategies; • Develops new and expand on existing activities as components of the strategies and policies; • Addresses problems in arising to current approaches to relevant area; • Engages stakeholders within Members States and RECs in designing and implementing strategies; • Represents the organisation and explain its position at conferences. • Mobilises funding from all donors to support execution of strategies and activities of the Division; • Prepares periodic financial and budget reports and monitor budget execution at division level.

Specific Responsibilities

• Develop and implement financial policies and procedures that ensure compliance with accounting standards, regulations, and best practices. • Prepare and analyze financial reports, budgets, forecasts, and statements that provide accurate and timely information for decision-making. • Identify and mitigate financial risks and ensuring adequate internal controls and safeguards are in place. • Providing strategic guidance and advice on financial issues and opportunities to senior management and the board of directors. • Prepares monthly cash forecasts and other relevant financial reports for management use; • Prepare the Division annual budget and submit for consideration and corresponding approval; • Review the system effectiveness and recommend improvements in order to mitigate identified risks; • Review and monitor payments systems to ensure payables including payroll and disbursements are processed timely and all exceptions are dealt with promptly and timely; • Manage the customer relationship with all finance institutions and banks to ensure integrated payments/disbursement (including bank online platforms) systems are operating smoothly: • Authorise all payments as a key primary signatory with reference to the Finance Rules and Regulations (FRR); • Provide overall leadership and supervision of the Division staff while ensuring the work of all other stake holders as appropriate is supported. • Ensure compliance with Financial Rules and Regulations of the African Union and financial policies; • Manage a multi-functional team of finance professionals; • Maintain and continually improving systems, processes, and procedures of financial management, internal controls and administrative services of Africa CDC; • Properly report and safeguard Africa CDC’s financial resources and ensuring effectiveness and efficiency in all financial matters;

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• Autoriser tous les paiements du CDC Afrique et assurer le traitement des salaires du CDC Afrique dans les délais impartis ; • Administrer les systèmes de tous les services bancaires en ligne du CDC Afrique ; • Assurer l’élaboration et la présentation en temps opportun des rapports financiers et autres rapports intérimaires sur la situation financière de l’Organe ; • Assurer la préparation rapide des états de rapprochement bancaire et résoudre tous les problèmes de rapprochement en temps utile ; • Examiner et ordonner tous les virements bancaires (locaux et internationaux) et veiller constamment à disposer de bonnes réserves en devises étrangères ; • Préparer les projections de flux de trésorerie de manière régulière et gérer les relations avec les auditeurs internes et externes ; • Mener des enquêtes sur les écarts les plus significatifs entre la trésorerie réelle et la trésorerie prévisionnelle, ainsi que sur toute erreur constatée au niveau des comptes bancaires ou des livres de caisse ; • Préparer, télécharger et publier les rapports mensuels du SAP sur les taux de change ; • Être signataire autorisé du CDC Afrique pour toutes les opérations bancaires et gérer les relations du CDC Afrique avec les banques ; • Fournir des conseils et des orientations stratégiques sur des questions concernant la gestion financière ; • Gérer la trésorerie et les autres actifs à court terme en établissant des prévisions de rentrées et de sorties de fonds afin que la trésorerie de l’organisation ne soit ni insuffisante ni excédentaire ; • Assurer des contrôles financiers adéquats sur les ressources de trésorerie en exerçant un contrôle sur les finances par le biais d’une analyse des ratios, de prévisions financières, d’un contrôle des dépenses et des excédents ; • Soutenir la mobilisation des ressources financières auprès des partenaires afin de garantir un financement adéquat pour les besoins opérationnels et programmatiques ; • Superviser le processus de règlement des dettes et de décaissement et assurer le bon traitement de tous les paiements et de toutes les dépenses ; • Passer en revue les politiques, les systèmes et les contrôles pour assurer qu’ils sont adéquats, actualisés et efficaces sur le plan opérationnel ; • Superviser et gérer une équipe multifonctionnelle de professionnels de la finance.

Academic Requirements and Relevant Experience

• A Master’s Degree in Finance or Accounting, Finance, Business Management or related field with twelve (12) years of relevant work experience of which seven (7) years at managerial level and five (5) years at supervisory level; • Professional certification such as CPA, CFA, CGMA is highly preferred • Solid experience in financial management, budgeting, auditing, and compliance in a large and complex organizations. • Experience in the public sector or a non-profit organization is an asset.

Required Skills

• Leadership and management skills • Ability to successfully manage teams in multicultural and multilingual environment; • Strong analytical skills; • Interpersonal and negotiation skills • Presentation, report writing and communication skills; • Computer skills with practical knowledge of Microsoft Office Suite. • Planning and organizing skills • Ability to effectively lead, supervise, mentor, develop and evaluate staff • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Kiswahili) is required, and fluency in another AU language(s) will be an added advantage.

Leadership Competencies

Strategic Perspective:

Developing Others:

Change Management

Managing Risk ....

Core Competencies

Building Relationships

Foster Accountability Culture

.Communicating with impact

.Learning Orientation

Functional Competencies

Conceptual thinking:

Job Knowledge and information sharing...

Drive for result:

Fosters Innovation:

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 50,746.00 (P5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be submitted no later than October 05, 2023. 11h59 p.m. EAT

-Only candidates who meet all job requirements and are selected for interviews will be contacted.

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise.

-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Requisition ID: 1971