Grants Manager

Job Description

IRC began working in Nigeria in October 2012 in response to a widespread flooding. Since then, IRC has expanded its program scope and size with the aim of making the greatest possible contribution to meeting humanitarian needs across Northeast Nigeria. IRC’s response includes integrated health, reproductive health, nutrition, protection including women’s protection and empowerment services, child protection, environmental health, economic recovery and development, and education support.

Job Overview:

Based in Maiduguri, Nigeria the Grants Manager will provide grant management, business development and reporting support across the Nigeria portfolio. The Grants Manager will work closely with program, M&E finance, operations staff and the senior management team (SMT) to ensure quality management of both pre and post award grants functions. The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, preparing donor briefs and donor/internal visibility. The position holder will be supervised by the Senior Grants Manager and will work closely with other, partnerships, and communications managers as well as the grants officers.

Major Responsibilities:

Grant management and business development

• With the support of the Senior Grants Manager, coordinate the development of quality proposals and narrative reports with relevant teams, including acting as lead writer when necessary.

• Liaise with HQ units (Regional Unit, Awards Management Unit, Technical Units) to ensure proposals meet internal standards and are responsive to donor requirements.

• Support program staff to assess funding opportunities in line with IRC Nigeria’s strategic objectives and the local context, advising on these as required.

• Work with program coordinators and managers to coordinate the timely development of high quality new funding proposals and donor reports for existing awards.

• Work closely with other members of the grants unit to proactively support grants management processes across the portfolio.

• Monitor and support the use of grant/project management tools to ensure accurate tracking of opportunities, reporting and programmatic adjustments through the project life cycle.

• Provide technical guidance on IRC and donor regulations to ensure compliance across IRC Nigeria, proactively raising and resolving issues.

• Manage all reporting deadlines, and coordinate and consolidate reports as necessary to ensure documents are of the highest quality and in line with donor requirements.

• Act as a focal point for HQ grants administration and compliance colleagues, including maintaining submissions on IRC’s online opportunity management tracking system (OTIS).

• Contribute proactively to Project Cycle Meetings in collaboration with relevant project leads to ensure timely, quality implementation of project.

• Perform other duties as may be assigned by the Senior Grants Manager.

Donor relations and communications

• Liaise with donors and potential donors, and other operational partners, including through attendance at meetings, and representing IRC and IRC’s interests by maintaining positive and constructive relations.

• In coordination with relevant colleagues, respond to requests from donors for compliance information and respond to donor compliance questions as needed.

• Ensure that relevant staff members are aware of all donor communications, changes in regulations, and meetings or events.

• Facilitate and participate in donor visits and/ or meetings.

• Develop external communication materials including factsheets and program updates

Compliance

• Maintain up to date comprehensive knowledge of donor guidelines relevant to the Nigeria portfolio, including but not limited to: USAID, GAC, ECHO, UNOCHA, SIDA.

• Provide training to IRC staff on compliance and donor-specific compliance requirements.

• Closely monitor grants for internal or donor compliance issues, and flag concerns in a timely manner.

Information management

• Together with other grants colleagues, act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators.

• Together with other grants colleagues, maintain comprehensive electronic files for programs, and ensure IRC colleagues and have access to relevant records and information.

Key Working Relationships:

Position Reports to: Senior Grants Manager

Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:

Internal: Grants, Partnerships, Communications, Finance, M&E, HR, Supply Chain, Safety and Security, Field Coordinators, Base Managers, AMU, Technical Units, and others as appropriate.

External: Partners, donors, and others as appropriate.

Job Requirements:

Education:

Bachelor’s degree or equivalent in international affairs, development, international political economy or other relevant subject.

Work Experience:

• 2-3 years working in grants management and proposal/ business development/ design.

• Knowledge of donor compliance regulations (BHA, USAID, ECHO, SIDA, GAC, etc).

• Proven previous successful experience developing projects, writing proposals and donor reports.

Demonstrated Skills and Competencies:

• Good communicator with strong organizational, time management and analytical skills.

• Strong writing and editing skills with close attention to detail

• Demonstrated attention to detail, ability to follow procedures but also use own initiative, meet deadlines, and work independently and cooperatively with team members

• Flexibility to adapt to changing requirements and circumstances

• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment

• Aptitude to adapt to a different context regarding security, culture, climate or health issues

• Willingness to travel

• Commitment to women’s rights and IRC’s vision, mission and values, including sensitivity to cultural settings

Language Skills: Fluency in English, spoken and written

Working Environment: The Grants Manager will be based in Maiduguri, Borno, Nigeria with occasional travel throughout the sites where IRC has a presence. The security situation in Northeast Nigeria continues to be volatile with security level at 3 (orange); candidates should be prepared to implement programming in insecure environments. This is a non-accompanied position.

Nigerian candidates are strongly encouraged to apply

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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