Grants Management Specialist

Contract

This is a DRC - National contract. More about DRC - National contracts.

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx, DRC launched an integrated program of support to the government in site management, shelter/NFI and protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened a main office in Cox’s Bazar, and a support/liaison office in Dhaka.

POSITION PROFILE

Based in Cox’s Bazar, The Grants Management Specialist position will provide overall grants management support to DRC in Bangladesh by ensuring timely donor communication, quality donor reporting, partnership contract management, coordination with programme and support department when it comes grants management. The Grants Management Specialist will also be responsible for donor compliance, application of correct procedures and guidelines.

DUTIES & RESPONSIBILITIES

Grants Support (50%)

• Be responsible for the delivery of quality narrative reports, reflecting the progress and status of projects, in a transparent, timely and professional manner.
• Contribute to addressing all comments and issues on proposals or reports, liaising with relevant Managers and finance to ensure coherence between financial and narrative reports.
• Ensure the DRC grants management system is regularly and fully updated. Includes Dynamics ERP system (creating grants, uploading documents, managing instalment tracking and billing rules, updating checklists and tasks assigned); internal funding tracker and reporting deadlines communications.
• Support grant relationships and communications with donors to ensure correct, compliant, and smooth flow of information.
• Maintain and regularly update hard-copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents.
• Participate in and take minutes of grant opening, review and close-out meetings for each project.
• Support with communication and visibility tools and items as per donor and internal guidelines including their dissemination and availability to DRC teams and donors.
• Organize Go/No Go, Kick Off and grants closing meetings.
• Support PDQ Manager in managing fundraising strategy, donor engagement plan, donor mapping by conducting research, maintaining and updating engagement plan and donor database.

Programme Support (50%)

• Support Head of Programme and Aea Manager in administrative management, general reporting, and communication of programme.
• Responsible for ensuring FD6s and FD7s applications are submitted, queries answered, and applications are reported on in coordination with finance, Programme Liaison Specialist and Government Liaison Coordinator, with all documentation in line with government regulations.
• Maintain documentation and archiving of all FD applications and official authority communications, supporting coherence with any Bangla versions.
• Support the development of partnerships such as implementing partner identification and mapping, due diligence, support with selection, relationship management, capacity building and any closure processes.

KEY DELIVERABLES

• Effective programme administration, specifically related to government approvals of FD6/FD7.
• Government project applications and reporting to authorities is timely and effective.
• Quality donor reports and grant meeting minutes submitted in a timely manner.
• Regular and timely support to ensuring compliance with donor rules and regulations.
• Partnership cycle and process is managed and supported.

SKILLS AND EXPERIENCES

• Minimum 3 years’ relevant experience in programme administration, office management, grants/contracting, narrative and financial reporting, or in a similar office role with a national or international NGO.
• Proven experience in improving quality of delivery and process through methodical thinking and strong attention to detail.
• Significant experience in MS Word and Excel.

EDUCATIONAL QUALIFICATIONS

• University degree in Business Administration, Social Sciences or equivalent in relevant work experience.

LANGUAGES

• English (Fluent in writing and speaking).
• Bengali (Fluent in writing and speaking).

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with DRC’s vision and values.

POSITION DETAILS

• Type of contract: National
• Employment Band: G2
• Start date: As soon as possible
• Duty station: Cox’s Bazar
• Closing Date for Application: 17th July 2022

WHAT WE OFFER

1. Two bonuses (paid at pro-rata basis with monthly salary)
2. Relocation Allowance
3. Mobile Allowance
4. Leave Encashment
5. Group life Insurance including Family
6. Dental and Optical benefits
7. Gratuity
8. Excellent Working Environment and opportunity to Growth
9. Various learning and development platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment’s supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions or are facing problems with the online application process, please contact [email protected].

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Bangladesh. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.