Grants Coordinator Ukraine

Donor relations & Fundraising

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The purpose of the Grants Coordinator position is to provide essential grant management support to HoP in

delivering quality programmes in line with the NRC CO strategy and Plan of Action.

Please download the Job Description for detailed information about the Job

What you will do

Funding Identification and Proposal Development

1. Organise proposal planning meetings and coordinate proposal development for NRC’s portfolio of

donors

2. Build positive working relationships with other teams to coordinate and support development of high quality/donor ready proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool etc.)

3. Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budgets, and ensure that the budgets are aligned to the donor requirements

4. Work closely with M&E to ensure project indicators and targets are accurate, calculated correctly,

and aligned to the donor requirements

Due Diligence Assessments and Partner Agreements

1. Support NRC’s due diligence assessment when and as required by an existing or new donor

2. Support Partnership Manager in their organisational assessments of implementing partners as per

NRC’s Grants Management procedures and relevant donor regulations

3. Support Partnership Manager in the development of partner sub-agreements to include relevant

donor provisions

Grant Agreement

1. Support the Grant Manager in reviewing donor contracts, flag any points that might challenge NRC’s

procedures, and support contract negotiations

2. Together with the Grants Manager, summarise in writing, key reporting and compliance requirements (compliance checklist) including issues to be raised Grant Opening Meetings

3. Work with the relevant Area Manager(s)/Programme Development Manager(s)/ (PDM) Core Competency Specialist(s) to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, work-plan and M&E matrix)

Donor Reporting and Monitoring/ Review

1. Coordinate the development of donor reports ensuring consistency between narrative and financial reports and that they meet NRC and donor quality standards

2. Highlight critical financial issues such as under/over-spends to finance and budget holders, and follow up in writing when discussed verbally

3. Work with the relevant Area Manager (s) to plan, align, implement, track, and follow-up on regular

project review meetings (PRMs) held in both the CO and AOs

4. Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner – especially when linked to the submission of a donor report

5. In collaboration with the Communications and Advocacy team, support the Grants Manager in the

development of country factsheets and other relevant information pieces for donor visits/meetings.

Donor Compliance

1. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high

quality management of grants through meeting of internal KPIs and deadlines

2. Support and advise programme colleagues with queries related to donor compliance on grants within portfolio and ensure appropriate donor templates are readily available

3. Work with other departments (i.e. programmes, finance, M&E, Compliance) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)

4. Support close out of grants, including Grants Closure Meetings (GRMs) meetings, in respective portfolio

5. Assist in training and capacity building of field staff on NRC grants management/donor compliance and PCM as required

General Administration

1. Ensure all key grant documents for a grant is available within the Grants department by maintaining

a standardised information management/filing systems

2. Visit area offices to support with capacity building of staff and roll-out of PCM activities

3. Support the Grants Manager to ensure correct and up-to-date maintenance of the Grants Tracker, Cycles, and other Grants related tools

4. Assist the Grants Manager as necessary, including representation and attendance at meetings as required, and coordination with teams to follow up on agreed action points

5. Grants will assume ‘Office in Charge’ of the Grants Manager role as requested (typically when the

Grants Manager takes leave and may vary over time)

What you will bring:

At least 3 years of relevant experience in a related field

 Experience of donor relations and grants coordination (e.g. with institutional, humanitarian and development donors)

 Experience working in complex environments and with displaced populations

 Good understanding of donor rules and regulations

 Proven skills and experience in support report and proposal development and working with multiple donors

 Good personal organisational skills, including communication, coordination and interpersonal skills time management, and ability to meet deadlines and work under pressure

 Willingness to travel to area offices and work in difficult environment according to travel requirements

 Good analytical skills (data and financial)

 Ability to mediate in high-stress scenarios with competing interest

 Excellent written and oral communication skills in English

 Above average computer skills

Context/specific skills, knowledge and experience:

Strong organisational and team working skills

 Good cultural awareness and sensitivity

 Ability to work under pressure, independently and with limited supervision

 Knowledge of the NGO operations and the dynamics of the humanitarian sector

 Above average computer skills, particularly in Microsoft Windows Word and Excel

 Holds self-accountable for making decisions, managing resources efficiently, holds the team accountable to deliver on their responsibilities

What Makes This Position Attractive?

• The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee. The organization protects displaced people and supports them as they build a new future. NRC began relief efforts after World War II, and today, works in both new and protracted crises across more than 40 countries.
• Meaningful work that responds to the diverse needs, priorities, and concerns raised by beneficiary communities. NRC Ukraine meets immediate humanitarian needs, prevents further displacement, and contributes to durable solutions.

What We Offer:

• Duty station: Kyiv - Ukraine
• Contract duration: 12 months fixed term-renewable subject to performance, structure and funds availability
• Travel : 10% as needed, primarily area offices
• Salary/benefits: According to NRC salary scale grade 7, terms and conditions.
• NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Key Information - Please Take Note When Applying

• Learn more about NRC here and NRC Ukraine
• To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV and application in English.
• When creating your profile, include your full name as per your passport.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

Apply now

Added 12 days ago - Updated 5 days ago - Source: nrc.no