Grants Associate

Volunteering Admin Logistics & Procurement

Overview

Assist in managing grant-making processes and support program development in Ukraine.

You have:

• Experience in implementation of project activities, administration, drafting project documents and other programme/project support, especially in the areas of community security, local development, social cohesion, civic engagement, support to civil society
• Experience in conducting monitoring of the partners and reporting to the donors
• Experience in organizing capacity development activities and other events for partners
• Prior work with agreements, participation in procurement process, including tender purchases
• Previous experience within UNDP or other UN agencies, a governmental, other multilateral or civil society organization is highly desirable
• Overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, civil society organizations, and authorities at different levels; familiarity with tools and approaches of communications for development

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Development Programme (UNDP) works in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion and build resilience to support progress in these countries. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs).

The war in Ukraine has already resulted in significant loss of life, unprecedented displacement of people both within the country and to neighbouring countries, and devastating destruction of infrastructure. Eighteen years of socio-economic achievements are at risk. The main task of UNDP is to preserve development gains as fully as possible and return Ukraine to the path of achieving the Sustainable Development Goals as soon as possible.

UNDP assists the government, civil society and people of Ukraine in advancing democratic policies and practices needed to accelerate progress on sustainable human development. In line with its Country Programme Document 2025-2029, UNDP Ukraine supports the government in addressing national priorities, with specific emphasis on recovery and advancement of reforms, through three programmatic portfolios: 1) fostering democratic governance and inclusive social fabric; 2) promoting inclusive and sustainable economic growth and recovery; and 3) advancing sustainable environment and energy transformation. The programme has been complemented by the area-based R4 framework, which enhances the effectiveness of recovery, rebuild, and reform efforts at the local level, ensuring resources allocation is based on localized needs, development is community-driven, and delivery is informed by inclusion and participatory principles, thus, advancing decentralization and community recovery.

The Grants Associate will be responsible for assisting and supporting in the management and oversight of the grant-making process, its operations and efficient delivery of the results ensuring high quality and accuracy of work.

Assistance in developing, implementation and monitoring of grants programs, preparing and maintaining related records, reports, and documentation:

• Providing initial review of grant applications for completeness and compliance, assist with tracking grant applications and managing timelines and deliverables; • Processing and sending final grant agreements, amendments, and routine correspondence, keep Project team abreast of progress of agreements/amendments/correspondence; • Supporting monitoring grantee performance to ensure achievement of project performance targets and proper use of funds by reviewing grantee programmatic and financial reports, performing site and events visits to grantees;

Facilitating liaison and cooperation between the Project, donors and key partner stakeholders: • Assisting in the development and maintenance of knowledge and familiarity with current and potential partners, support to establishing and maintaining strategic contacts with relevant partners, follow-up proactively on plans and agreed actions; • Supporting organization and coordination of capacity development activities, meetings, training sessions, conferences and other project events in online and offline format through liaison with project partners, maintaining events’ calendar, providing input to compilation and preparation of agendas and briefings, background and presentation materials, engaging and registering participants, documenting the results.

Perform other duties within functional profile as assigned by supervisor and/or UNDP management.

• Accountability • Adaptability and flexibility • Judgement and decision-making • Planning and organising • Professionalism • Self-management • Partnership management

• Experience in implementation of project activities, administration, drafting project documents and other programme/project support, especially in the areas of community security, local development, social cohesion, civic engagement, support to civil society; • Experience in conducting monitoring of the partners and reporting to the donors; • Experience in organizing capacity development activities and other events for partners; • Prior work with agreements, participation in procurement process, including tender purchases; • Previous experience within UNDP or other UN agencies, a governmental, other multilateral or civil society organization is highly desirable • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, civil society organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves.

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment. • USD 101.78 Exit allowance (paid on successful completion of the assignment) for each month served, paid on completion of contract

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org