Grants and Data Senior Specialist

The Grants and Data Specialist plays a critical function within the IRC Texas team (Abilene 80% & Dallas 20%) by supporting pre- and post-award activities via the development of new proposals, coordinating the maintenance of grant management systems, and carrying out program compliance and monitoring and evaluation (M&E) activities.

This position maintains a full time 37.5 hours per week and is eligible for benefits. This team is remote with an option for in-office, partial remote, or full remote work, except for in person meetings as and when required.

Essential Responsibilities:

New Business Development (Pre-Award)

- Research and identify new business development opportunities both public and private. - Maintain opportunity tracking system, OTIS, by uploading required information and documents for proposal tracking. - Support the development of proposals including public (federal, state, city, internal) and private (national, state, regional, local, internal) opportunities. - Collaborate with program managers and staff to design programs, develop and draft proposals (narratives, timelines, work plans, budgets, applications), and prepare supporting documents needed for submissions. - Research and gather data to include in grant proposals. - Review proposal drafts for clarity, content, and responsiveness. - Follow established business development processes and internal procedures.

Data, Grants Management and Compliance (Post-Award)

- Coordinate and participate in grant opening, closing, and check-in meetings between program staff, finance, and the Grants and M&E Team. - Review program data ensuring data entries are complete and accurate. - Address data inconsistencies/errors by working with program staff to identify and make necessary corrections. - Attend monthly budget versus actual and program outcomes and planning meetings, providing compliance and monitoring support and follow up as needed. - Create and maintain data dashboards for programs and grant team.

Monitoring & Evaluation (Post-Award)

- Support client engagement and feedback activities by developing client feedback surveys in coordination with program staff, scheduling regular feedback reminders for program staff, and providing support in preparing and soliciting survey responses from clients/partners/staff. - Plan, create and review a documented quality assurance system (e.g. manual, process, procedures, workflow, forms and internal audits) in line with IRC and respective grant requirements. - Train managers and relevant staff on quality systems and conduct periodic internal monitoring of programs to ensure compliance. - Provide other monitoring and evaluation support to programs as needed. - Other duties as assigned.

Job Requirements:

- Bachelor’s Degree required or equivalent work experience. - Minimum of 3 years of related work experience required, preferably in a not-for-profit environment. Experience in quality management systems highly preferred. - Experience in working with Refugee Resettlement preferred. - Grant management (ie. Writing, editing, and monitoring) experience is a plus. - Proficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portals. - Experience with data visualization (eg. PowerBi), cleaning and interpreting data, creating reports and providing recommendations. - Proficiency in the English language (both verbal and written) is required. - Project management experience demonstrating ability to create and coordinate successful teamwork plans within established deadlines. - Excellent professional writing ability. - Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision. - Demonstrated success in working remotely. - Demonstrate critical thinking and problem-solving skills.

Working Environment:

- Standard office work environment and/or hybrid remote - Occasional travel to IRC Abilene, Tx and IRC Dallas, Tx office required. - Occasional evening or weekend work may be required.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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