Generic Vacancy Announcement : Procurement Associate, GS-6, Kabul & various duty stations, Afghanistan

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,365 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

PURPOSE OF THE POST

Under supervision of the Supply and Logistics Specialist, the Procurement Associate assists the procurement activities for UNICEF ACO requirements.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Upon receipt of purchase requisitions (PR) & Sales Orders (SO) and/or TOR, the terms and conditions for required services, review and check on specifications, evaluation criteria, budget availability, delivery terms and delivery time. For purchase requisitions & Sales Orders, ensure, copy of Supply plan, AWP, government request, distribution plan and the stock report are obtained.
2. After receiving authorized PR/SO or approved terms and references for required services, check if LTA or other modalities (e.g. single source procurement for standardization etc.) of procurements are available and if not, to prepare (draft) solicitation documents, i.e. ITB, RFP and RFQ depending on the nature of requirements. Ensure the specifications tally with requirements and prepare invitee list from available source list. After solicitation documents are signed by authorized officer, ensure timely distribution and opening. After opening, to do tabulation and arrange sample verification. If the amount of procurement exceeds CRC ceiling, to prepare CRC submission, which will be finalized by presenter, (e.g. Supply and Logistics Manager, Supply and Logistics Specialist.
3. Prepare (draft) obligation documents, i.e. purchase order for supplies and contract for services. Ensure authorized obligation documents are signed by UNICEF designated officer and supplier / contractor.
4. To follow up on timely delivery of supplies and services (if the contract is administrated by operations). When is it necessary, arrange quality inspection with UNICEF assigned inspection company. After delivery from supplier / contractor, obtain evaluation report and to record suppliers performance.
5. To maintain source list and assist market survey for updating the supplier master database. Record performance evaluations of suppliers / contractor listed in the source list.
6. To monitor status of requisitions / terms of references without procurement action on regular basis. To monitor status of obligations if they are on track with timely delivery. These monitoring should be recorded based on UNICEF standard database.
7. Ensure filing of supply transactions, documents, requisition, and contract are properly maintained and up to date.
8. To monitor status of supplies procured internationally by arrival of supplies to Afghanistan and check stock record in Kabul on supplies. If necessary, assist processing of customs clearance and exemption.
9. Performs any other tasks assigned by the supervisor.

EDUCATION:

Completion of secondary education. Bachelor degree in Supply Chain Management, Business Administration or any other related field is an advantage.

WORK EXPERIENCE:

Minimum six years work experience in supply chain operations, especially procurement activities involving bidding and receipt of goods.

LANGUAGES:

Language Requirements: Fluency in English is required. Knowledge of local languages is an asset.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Female candidates are strongly encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.