Food Assistance Coordinator (RFSA)

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

The food assistance coordinator is responsible to coordinate the entire food commodity receipt from port, dispatching activities at PDP, food transfer, monitoring, compliance and reporting activities. The position holder supervises and ensures proper execution of the entire food assistance cycle in accordance with the donor principles, standards, and policies. S/he will contribute for the implementation of PSNP 5 program objectives as set in the Program Implementation Manual (PIM). In addition, the job holder focuses on quality and accountability of food programming within the framework of integrating food assistance into World Vision holistic ministry.

MAJOR RESPONSIBILITIES

Coordinate Food Commodities Receipt and Management

• Closely work with clearing and forwarding agents to ensure the receipt of food commodities;
• Engage in regular correspondences within and outside WVE offices for timely shipment and transportation of food commodities to the respective PDPs and FDPs;
• Ensures that logistic and spray and fumigation related services are procured timely in closely and collaboratively working with supply chain / procurement unit through submission of procurement plan and purchase requisition on time.
• Engage in regular correspondences with consortium food commodity and logistics specialist for timely shipment and transportation of food commodities to the respective PDPs and FDPs.

Warehouse Operations Management and Food Handling

• Supervises food commodity management and tracking by regularly engaging in dispatch plan and dispatch status preparation, reporting and proper documentation;
• Reports on and takes corrective action on Port and PDP level losses, timely restoration of damaged food at PDP level;
• Ensures proper warehousing and transport contracts are in place;
• Regularly conduct monitoring visit to PDP warehouses to check for sound warehouse management practices and reconcile transaction documents;
• Ensure logistics and transportation process as per the donor requirements and plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
• Advise and provide direction for field team to make adequate preparations to receive commodities;
• Confirm availability of adequate warehouses in distribution sites and propose improvement areas;
• Ensures that food commodity delivered is appropriate to the food consumption habit of the target community;
• Ensures that standardized and healthy storage practices are implemented in all targeted woredas;

Food Assistance Transfer Management

• Supervise all food distribution activities at FDPs and ensure that distribution is carried out according to plan;
• Plan, organize, mobilize, and coordinate woreda food assistance team and others support team to carry-out effective food distribution at each final distribution points;
• Ensure the correctness of project participants documents like MPL, attendance sheet, payroll and other related documents;
• Follow the adherence of food distribution requirements that mentioned at pre-distribution phase, during distribution and post-distribution phases;
• Provide a guidance for woreda food assistance team to plan, establish, strengthen, and implement compliant response mechanism in all FDPs;
• Share the compiled food transfer progress update at weekly and monthly basis;

Food Assistance Monitoring and Reporting

• Support all food monitoring and reporting activities through regular field level monitoring, facilitation, information provision and contributing through team work;
• Lead and support monitoring officer in planning and ensuring the execution of food assistance monitoring plan for the improvements and attaining the donor compliance principles, standards and procedures;
• Support field food assistance team to plan, establish, strengthen, and implement compliant response mechanism (CRM) in all FDPs;
• Play facilitation role to execute post distribution monitoring (PDM) in targeted woredas after the completion of each food distribution round to check and verify the project participants have received their entitlements as per the standard, rations sizes and verify other relevant information’s;
• Work closely with consortium food monitoring and compliance team to ensure that all kinds of food assistance risk monitoring methods and tools are used at all food assistance handling and management level;
• Contribute to close recurring technical gaps through giving immense support for field team;
• Prepare comprehensive monthly food assistance management reports, as well as monthly narrative reports for the district according to set standards and formats;

Correspondence and Networking

• Follow the development of Woreda-level PSNP task forces annual PSNP PW activities;
• Supervise and verify public work activities implementations in operational Woredas and ensure that the planned work quality is attained by each household to be eligible for the period transfer payment;
• Ensure that public work activities are integrated and implemented in accordance with government and donor procedures and standards;
• Attend and boldly represent WV on regional Joint Review and Implementation Support (JRIS) meetings;
• Attend on TWG and represent WV on government coordination meetings;
• Coordinate and foster relations with other World Vision Programs in the as to ensure proper allocation and sharing of resources;
• Co-ordinate with other Development Agencies, Local Authorities and Government stakeholders that help to ensure the appropriateness of targeting and food transfer;
• Conduct and organize review meetings and training to enhance the capacity of local government stakeholders;
• Perform smooth and ensure effective communication with internal with consortium reporting team;

Capacity Building and Supervision

• Identifies food assistance staff capacity gaps and develop capacity building plan;
• Support and sometimes lead regular team meeting to review program progress and facilitate learning;
• Work on staff development plans through coaching, on job training and possible recommendation for support to other programs within the partnership;
• Establishes regular team meeting to review progress and identify challenges.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 5 Years of experience in food assistance / food aid programs, disaster mitigation and development related fields with a minimum of 3 years’ experience on food assistance coordination position.

Required Education, training, license, registration, and certification

• MA/MSc or BA/BSc Degree in Food Science, Food Security, Agric. Econ, Disaster Management, Rural Development, Development studies, Agriculture and other relates fields

Preferred Knowledge and Qualifications

• Strong knowledge and working understanding of PSNP and USAID Food Security and Resilience programs
• Demonstrated capacity to lead the team with similar scope of work;
• Experience in food assistance programing, Grants/project management, Market assessment and Analysis, Cash transfer programing, performance management, project design, implementation, monitoring, evaluation and report writing;
• Good understanding of Humanitarian Accountability Standards;
• Good knowledge of local context;
• INGO experience;
• Ability to work in high tension and high security risk situations;
• Ability to work in and contribute to team building environment and
• Experience and knowledge of USAID funded emergency food aid, development food assistance projects, Red Cross code of Conduct, SPHERE Standard and HAP

Travel and/or Work Environment Requirement : Office based with travel to the field;

Language Requirements : Fluent in English

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

Applicant Types Accepted:

Local Applicants Only

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Added 2 days ago - Updated 1 hour ago - Source: wvi.org