Fleet Assistant

Work Arrangement:

Job Description

Organization Background

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Lamwo, Moroto, Kyaka and West Nile.

Job Overview

Reporting to Senior supply chain officer, the Fleet Assistant is responsible for the efficient coordination and management of all transport, fleet, and equipment management functions for IRC’s office in Arua. The position will also be responsible for the implementation of good fleet management practices and policy across all the field sites.

Duties and Responsibilities

• Work with the Senior Supply Chain officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.

• Implement and direct IRC standard Vehicle policies and procedures, with attention to safety and security issues.

• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.

• Evaluate, manage, and monitor drivers.

• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.

• Manage the vehicle pool (if applicable).

• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.

• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled

• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.

• Ensure all vehicles are properly cleaned on daily basis.

• Prepare weekly and monthly report on transport department and discuss with Senior Supply Chain Officer.

• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.

• Work with the Senior Supply Chain Officer to ensure that vehicles are prepared for routine and emergency security requirements.

• Ensure that all vehicles are secure when not in use.

• Be familiar with local regulations / laws.

• Any other duties as may be assigned by the supervisor.

Qualifications

• University degree in Supply Chain Procurement and logistics, Business Administration, or related area of study

• Knowledge of generic Supply Chain management systems and forms.

• At least 2 years of experience working as a Fleet Assistant in a multi-cultural environment.

• Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.

• Strong oral and written communication skills.

• Strong organizational, interpersonal skills.

• Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.

• Fluency in English is required.

• Must be able to work with minimum supervision while being a strong team player.

Please note: Applications will be reviewed on a rolling basis.

Deadline for receiving applications is 11th October 2023.

Professional Standards

IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.