Fixed Term: Senior Administrative & Finance Associate, GS-7, Quetta, Pakistan

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,274 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Commitment!

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve Sustainable Development Goals (SDGs), and help children realize their rights under the Convention on the Rights of Children. This will be made through, among others things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilizers, communities and families, and of course, the children and adolescents themselves.

In particular, UNICEF will work so that:

• Every child survives and thrives -- being in good health, immunized, protected from polio, and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF work in Pakistan, please visit the country website, www.unicef.org/pakistan, and videos on YouTube and Vimeo.

Under the supervision and guidance of the Operations Officer (NOB)****; and overall technical supervision of the Administ****r****ative and Finance Manager (P****4****)****. the Senior Administrative & Finance Associate SAFA-GS7 is responsible for executing a broad variety of standardized administrative and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, processes, and policies. In this capacity, the need to project the Image of a credible and reliable service provider is Imperative to quality of process delivery, and the Impact of work directly reflects on the overall reputation of the field office team in terms of responsiveness to client needs and quality of process execution.

The SAFA provides financial and administrative expertise to support the field office development, implementation, execution and monitoring of the country programme, to ensure effective and timely delivery of planned interventions, consistent with UNICEF procedures, rules and regulations; In Balochistan.

You can make a difference by executing the following key functions/accountabilities:

1. Appropriate and consistent interpretation, application and Implementation of administrative policies and procedures for timely operations support to Field Office programme delivery In Balochistan

• Implement the appropriate application and interpretation of administrative guidelines, SOPs, rules, regulations, policies and procedures for optimal results, and support supervisor and the head of the field office in updating and guiding Field Office staff on administrative policies, procedures rules and regulations.
• Facilitate FO conducting of events and conferences, by making the logistical arrangements, through engaging with facilitators, caterers and hosts, within administrative rules and regulations.
• Assists supervisor in recommending actions for the improvement of internal controls in respect of administrative services provision.·

2. Administer Field Office budget preparation and implementation to ensure proper administrative management and services.

• Assist supervisor in preparation of budget estimates for field office premises, equipment and supplies. This also includes maintenance of budgets for admin related services as well.

3. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.

• Maintain and update database on leases and agreements for office premises and outsourced services, ensuring timely renewals as per procedures, rules and regulations.
• Maintain office premises, updating of inventory records as per guidelines (both in VISION related & under mAsset app).
• Assist supervisor for recording the minutes of PSB and execution of PSB recommendations approved by Head of Office.

4. Undertake all administrative transactions and services including registry and arrangements of contracts ensuring compliance to standards as stipulated and applicable to policies, procedures, rules and regulations.

• Ensure that all administrative transactions and contracts arrangements are in compliance with policies and procedures.
• Assist in reviewing agreements for contractual services like janitorial, courier, water supply, vehicle, and equipment maintenance etc. and provides suggestions for improvement.
• Ensure timely dispatch of office mails and also arrange to deliver mails to concerns after proper implementation of registry system.

5. Manage the Field Office fleet and transport function in Field Office including supervision of Drivers to support delivery of program interventions In Balochistan.

• Responsible for supervision of field office Drivers and ensure to provide efficient and continuous transport arrangements for office staff travels, meeting outside office etc. • Assist operations for preparation of vehicle services schedules and help to keep the vehicle logbooks up to date and vehicle in functional conditions.

6. Responsible for providing a variety of specialized tasks in finance functions, ensuring accurate and timely delivery that is in compliance with UNICEF financial rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate Irregular cases, and to recommend improvements to process delivery and design.

• Review financial documents, FACE forms and ICE in compliance of HACT policies and procedures and ensure timely liquidation of accounts as per Table of Authority; and share with management lacunas in compliance.
• Carry out HACT Assurance activities at field level-as a member of spot check committee, participate and or conduct timely conducting of spot checks to implementing partners of UNICEF as per HACT assurance plan based on FO Assurance plan and share reports on findings and observations.
• Prepare detailed FO cost estimates, including to consolidate cash forecast for programs and participates in budget analysis and projects, as required
• Prepare and or generate financial reports as may be required for budget preparation, audits or other reasons.
• Maintains financial records and monitoring systems for field Office.
• Assist in year-end account closure and the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits, NEP and leave balances etc.as may be altered.

7. Responsible for processing of different payments for field office and ensure compliance of UNICEF policies and procedures.

• Act as Local Focal Point (LFP) for Global Shared Service Center and submit all type of invoices (purchase order, non-purchase order, travel related etc.) in Service Gateway after thorough review and ensure the accuracy of documents.
• Review the travel invoices for FO staff and take appropriate actions for settlement asap.
• Update the payment parameters for travel of staff and assist Operations Officer to take actions for closure of open trips.

8. Any other assigned administrative and finance related tasks to carried out operations activities

• Assist supervisor in carrying out of day-to-day operations related tasks to respond and tackle the situations in efficient and effective manners.

To qualify as an advocate for every child you will have…

• An advanced university degree (Bachelor's or higher) in finance, administrations or related field ls an asset for this job. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
• A minimum of 7 years of relevant experience in the field of finance and administration is required.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Any other assigned administrative and finance related tasks to carried out operations activities.
• Assist supervisor in carrying out of day-to-day operations related tasks to respond and tackle the situations in efficient and effective manners.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

The UNICEF competencies required for this post are Demonstrates Self Awareness and Ethical Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drive to achieve impactful results (2), Manages ambiguity and complexity (2),Nurtures, Leads and Manages People (1)

[add the 8th competency (Nurtures, leads and manages people) for supervisory role]

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• Verified educational certificates/HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process, candidates will be required to present HEC-attested degrees/certificates.
• UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.