Fixed-Term - Human Resources Associate, GS-6, Maseru, Lesotho #Post no: 00119825 (Opened for Basotho Nationals only)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,253 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

How can you make a difference?

Job organizational context:

The Generic Job Profile for a Human Resources Associate, at the G-6 level, can be used either in the Division of Human Resources, a UNICEF country office, or a regional office. They generally report to a professional staff member in either the national or international category, at all levels, depending on the office context. This GJP covers a broad range of HR functions, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth. In addition, there may be additional functions not mentioned in the GJP. If this is the case, this can be made clear in work plans and/or individual performance plans.

The focus of HR positions at this level is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development, and career development, job classification, and/or performance management. Specialized activities pertain to the application of HR regulations, rules, and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret. These positions consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence. Thus, managerial oversight for these positions is limited to ensuring results are fulfilled according to work plans and facilitating any issues that arise outside of established patterns.

The purpose for the job: Under the close supervision and guidance of the Operations Manager, the Human Resources Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources function for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Summary of key functions/accountabilities:

• Support business partnering
• Support in the processing of entitlements and benefits of local staff
• Support in recruitment and placement
• Support in organization design and job classification
• Support in learning and capacity development

• General office support

  Support business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes

• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora, and achieve.

Support in the processing of entitlement and benefits

• In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support the consistent and equitable application of decisions and implementation of agreed-upon action.
• In consultation with a supervisor, analyze, research, and verify the information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

  Support in recruitment and placement

• Prepares and circulates internal and external advertisements.

• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgment, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensures the completion of other background checks.

• Monitors the life-cycle of the recruitment process to update the supervisor as necessary.

  Support in organization design and job classification

• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.

• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over the status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors the life-cycle of all job classification requests to facilitate recruitment and organization planning.
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.

• Analyze, research, verify, and compile data that facilitates the preparation of workforce planning reports for supervisors to review against benchmarks i.e. Gender and geographical balance and other recruitment-related key performance indicators.

  Support in learning & capacity development

• In consultation with the supervisor, research and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.

• In consultation with the supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help the supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops, and events by participating in exercises that aim to build the capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops, and events by preparing and organizing the distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

A minimum of 6 years of progressively responsible administrative or clerical work experience required

Language Requirements:

Fluency in English is required.

Technical

• Extensive knowledge of HR principles, rules, regulations, and procedures within the UN
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and solve operational problems
• Ability to organize own work, set priorities, and meet deadlines.

Interpersonal and communication

• Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules, and regulations are met. Uses own discretion to address unforeseen situations.
• Demonstrates a high degree of confidentiality, initiative, and good judgment.
• Demonstrates courtesy, tact, patience, and ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate care...

i) Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

ii) Core Competencies (For Staff with Supervisory Responsibilities)

• Nurtures, Leads and Manages People (1)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drive to achieve impactful results (2)
• Manages ambiguity and complexity (2)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.