Financial Planning & Analysis Manager

Finance & Economy

FINANCIAL PLANNING, ANALYSIS MANAGER

Location: Jakarta

Child Safeguarding: Level 3: the role holder will have contact with children and/or young people frequently by visiting program implementation areas across country.

ROLE PURPOSE

Save the Children Indonesia is a thought leader organization who articulates what children say, works for them and generates evidence about what works for children in its program implementation and policy influence/advocacy. It is in its journey to becoming a centre of excellence for children wellbeing.

The Financial Planning & Analysis manager (FP&A Manager) contributes to the overall success of program implementation and financial sustainability of organization by providing strategic financial insights, preparing detailed financial analysis, supporting the business decisions. The role is also responsible for financial systems transformation and or implementation based on the business needs.

The FP&A Manager assists Chief Finance Officer in the financial reporting & analysis, budgeting/forecasting, financial modelling, finance governance to ensure the organization’s financial health & goal strategies achievements.

Working closely with Board of Supervisor, Board of Executive, Senior Management Team, and Extended Senior Management Team, the FP&A Manager shares the accountability to build the most positive and affirming work environment possible and ensure that the management, staffing and culture of the organisation are suitably aligned with the mission, evolving goals and strategic ambitions aligned with the Member Accountability Framework.

SCOPE OF ROLE

Reports to: Chief Finance Officer

Direct Reports: Finance Manager

Dimension: The post holder will work closely with Senior Management Team, Extended Senior Management Team, Finance Manager on the budget/forecast preparation, monitoring program spending to ensure budget/forecast achievement comply with Save the children, donor and government policy/regulation. Work closely with all Chiefs to ensure achievement of organization strategy & priorities, organization financial sustainability & going concern.

Budget Responsibilities: Indirectly maintain organization income and expenditure

KEY AREAS OF ACCOUNTABILITY

As a member of the Extended Management Team, contributes to:

• The development of an organizational culture that reflects our dual mandate (humanitarian and development) values; promotes accountability and high performance; encourages a team culture of learning, creativity and innovation; and enables our staff to deliver outstanding results for children.
• Feedback on cross-cutting issues which is important to organization including strategic and operational programmatic, financial management, communications, advocacy, and human resources.
• Support to establish, maintain, and improve active and regular working relationships with: government authorities, donors, partners including major institutional donors, local and international NGOs.
• Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies.

Strategy and Leadership:

• Lead on ensuring effective internal processes for the finance department and finance-related controls across functions.
• Lead on ensuring strong and effective synergies between finance department and other related functions to maximise Save the Children’s impact.
• Lead on ensuring effective and efficient operation of the Finance function to deliver timely, reliable, accurate, high-quality accounting and financial management and reporting activities and requirements using a risk-based approach.
• Support on implementation of Localization program through partnership. Ensuring proper capacity development for partners, develop financial tools for partner (together with Accounting Manager and Finance Manager), frequent partner monitor and follow-ups on improvement areas.
• Assist Chief Finance Officer to work with Board of Supervisor (BOS) and Business Development (BD) committee of Board to provide Board report related to Financial (actual, budget, forecast and statutory)
• Support Chief Finance Officer to carry out internal audit and other tasks assigned by Board of Supervisor (BOS)

Ensure financial sustainability and going concern for the organisation through strong financial governance framework, and operates on a sound financial basis:

• Lead on ensuring control and compliance to financial rules and regulation, both internally and externally (updated financial manual, scheme of delegation, internal control, etc)
• Ensuring cash adequacy ratio and reserve adequacy ratio meet the policy/target by properly manage member/donor billing and cost efficiency
• Support Chief Finance Officer in developing Financial plan to meet long-term funding and programming needs including diversification of funding sources
• Support Chief Finance Officer to identify and effectively manage all organization key risks, especially financial risk and develop mitigation plan.

Development of financially sound budgets contributing to high quality programs:

• Manage and coordinate budgeting/forecasting process. Prepare, consolidate and calculate overall organization budget/forecast. Ensure organization budget/forecast is finalized and submitted timely and correctly according to organization and member schedule
• Assist Chief Finance Officer in the management/administration of organization resources including: a) providing effective support and guidance to the SMT and other key programme staff during planning and implementation, b) monitoring implementation of donor agreements, resource utilization and department budget and c) highlighting variances, provide analyses and recommend resolution or reallocation of resources
• Ensuring proper support for proposal and budget development of new opportunities in the Financial aspect
• Ensure monthly Financial report and its analysis are provided and submitted timely to all relevant Chiefs and budget holders
• Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Emergency Preparedness Plan in order to enable rapid scale up, and that all finance staff members understand and are able to perform their roles in an emergency.
• Ensure systems are in place for the control of all assets, funds, equipment, property, and facilities in coordination with all relevant departments
• Develop and improve Financial and other organization system to drive efficiency and effectiveness of the operational processes.

Grants Management and contribution to the development of strong partnership:

• Ensuring financial reports of grants/contracts meet with donor, organization & statutory policy and timely submitted
• Ensure donor compliance guidance is developed and communicated to all relevant staffs and partner
• Ensure budget holders and department heads provide cash request forecast on regular basis to manage cash availability and to ensure program and organization costs are properly funded

Staff Management, Mentorship, and Development

• Manage Finance Planning & Analysis (FP&A) team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Ensure the recruitment, training, and promotion of staff is appropriate and ensure availability of appropriate professional development opportunities for staff.
• Ensure Finance training for staff and build finance capacity of programme and partners staffs are provided as necessary
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans. To be responsible for the work and professional conduct of staff and ensure that appropriate expertise is developed and maintained through continuing professional and personal development

QUALIFICATIONS AND EXPERIENCE

• Recommended a minimum of 7 years management experience in a corporate or an NGO environment, of which 4 years at a management level within the finance department of a national or international organization.
• Significant experience in managing institutional grants, contracts and sub agreements with knowledge of major funders guidelines (USAID, EC, EUD, etc)
• In depth knowledge of grant documentation and compliance issues.
• Experience working in disaster/emergency response preferred.
• Bachelor degree in Financial Management, Masters degree in Financial Management preferred, CPA or equivalent degree (CA, ACMA, ACCA) preferred.
• Excellent understanding of business and financial planning including strategic modelling.
• Excellent analytical skills–the ability to analyse complex financial data and design and produce effective management information.
• Excellent experience of budgeting, budget management and analysis.
• Excellent understanding of financial systems and procedures.
• Strong business acumen and the ability to contribute to strategic decisions.
• Excellent experience of computerised accounts packages, Excel, PowerPoint and Word.
• Experience of general administration work.
• Experience of managing and conducting audits.
• Strong communication and interpersonal skills.
• Ability to manage a complex and diverse workload and to work to tight deadlines.
• Ability to build a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of YSTC’s vision and mission and a commitment to its values.
• Written and verbal fluency in English.

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Added 1 hour ago - Updated 1 hour ago - Source: savethechildren.net