Finance Volunteer

Job Description

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kasese, Kyegegwa, Moroto, Amudat, Yumbe, Arua and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Obongi and Arua.

The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Scope of Work: The Finance Assistant will be a key member of the Kitgum/Lamwo team and will contribute towards the achievement of the field’s finance objectives. Under the direction of the Snr Finance Officer, the Finance Assistant maintains the cash books and is responsible for the accounts payable functions of the department.

Duties and Responsibilities: • Prepare cash transaction vouchers • Preparation of the prepaid monthly JVs for posting. • Submit weekly and monthly petty cash summaries to the Finance Assistant • Monitor invoices and cash payment request vouchers in box and update the respective folders • Ensure all vouchers have required attachments • Support the finance Assistant to extract WHT schedules and vouchers • Update the box folder with necessary attachments • Prepare WHT tax schedule before 5th of every month • Maintain efficient filling system for the field office and ensure all vouchers are filled on monthly basis • Prepare payment covers and submit to Finance Manager for review • Support with processing YO payments • Support with YO and Bank and cash payments where need be • Ensure IRC policies and procedures are respected in all the cash transactions • Ensure all paid vouchers have POPs-payment proofs • Update the invoice tracker on daily basis • Support monthly inventory counts • Download invoices from the payables email account. • Perform any duties assigned

Reporting:

Support with the monthly end of month reporting. Systems Compliance and Improvement: - • IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures. • Any new procedures and guidelines designated in circulars from Country Director and OC Policy compliance – IRC way policies • Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The 31/05/2023 reporting of violations is an obligation on the part of all staff members. • Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Confidentiality:

• Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty. Note: - The role of Finance Assistant cannot be limited to the specific duties and tasks detailed herein. The success of the IRC’s humanitarian mission is the highest priority and all issues which arise must be addressed accordingly. Therefore, Finance Assistant will be required to manage all unforeseen issues and circumstances and remain flexible to perform any other duties, as and when required.

Qualifications

• A degree or an equivalent experience in Accounting, Business Administration, Commerce or Finance. • Minimum of 1 year working in the finance function. Experience working with NGOs (preferred but not a prerequisite); • Ability to work under pressure and manage multiple priorities. • Knack for detail. • Must be organized/neat at work • Able to communicate effectively. • Exhibit high level of integrity • Strong organizational skills and attention to detail. • Strong Computer skills (MS Word, Excel,) • Must be able to function comfortably in a loosely structured but complex work environment, working and • Prioritizing multiple tasks. • Time management and interpersonal skills

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.