Finance Senior Officer

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UNOPS - United Nations Office for Project Services

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Application deadline 3 years ago: Thursday 12 Nov 2020 at 23:59 UTC

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Contract

This is a LICA Specialist-9 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 2 years of experience, depending on education. More about LICA Specialist-9 contracts.

Functional Responsibilities

III. Functions / Key Results Expected 1-Implementation of operational strategies and procedures 2-Budget Preparation and Management 3-Cash Management and Treasury 4-Control of Accounts and Payments 5-Team Management 6-Knowledge Building and Sharing

1.Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results: - Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. - Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office’s resource mobilisation efforts. - Implementation of cost saving and reduction strategies in consultations with office management.

2.Budget preparation and management: Ensures and is accountable for the following: - review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances specifically for Management Expense and LMDC budgets. - Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation. - Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures at the OC level. - Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities. - Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary for Management Expense and LMDC budgets - Status of budgetary allocations monitored on an ongoing basis for Management Expense and LMDC budgets; networking with clients to strengthen budget management and take corrective actions when required. Provision of information to supervisors and other UNOPS colleagues at HQ on the results of the investigation when satisfactory answers are not obtained. - Review and appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

3-Cash management and treasury: Ensures and is accountable for the following: - Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site. - Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application. - Establishment of efficient local banking arrangements and compliance with local financial and banking regulations - Building of project capacity to effect payments using ERP/OneUNOPS and/or Imprest Accounts. - Monitoring of the delivery and income of the Fund - Discussion and communication with the project support colleagues on the savings or potential concerns that may require further review.

4-Accounts and payments: Ensures and is accountable for the following: - Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims and other entitlements are duly processed. - Quality control of the account by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues. - Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries; - Ensuring proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters; - Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution; - Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures; - Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions;

5-Knowledge building and knowledge sharing. - Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics. - Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management. - Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

6-Team Management - Facilitate the engagement and provision of high quality results and services of the team supervised through effective performance management, coaching, and promotion of learning and development. - Provide oversight, ensuring compliance by team members with existing policies and best practices

Education/Experience/Language requirements

Education

  • Advanced University Degree (Master's or equivalent) in Finance, Business Management, Business Administration or related fields is required.
  • A first-level university degree, in combination with over four years’ qualifying experience, may be accepted in lieu of the advanced university degree.

Work Experience

  • Minimum of two years of professional-level experience in providing financial management services with responsibility for project budget and preparation of financial statements preferably in an international organization in providing financial management services;
  • Knowledge of UNOPS financial rules and regulations is an asset.
  • Working knowledge of ERP (Enterprise Resources Planning ~ Progiciels de Gestion Intégrée) is required.
  • Experience with MS Office 2003/or newer versions or Google Suite is required

Language

  • Full knowledge of the working language of English and French is required.
  • Knowledge of another official UNOPS language is an asset

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA) Regular/Monthly: This contract is a regular monthly contract, which requires ongoing services during the term of the contract and payments will be made at the end of each month.

Contract level: LICA 9

Contract duration: Open-Ended contract subject to good performance, availability of funds and organizational requirements

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time or 6:00 PM Haiti time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*****Work life harmonization – We value our people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options***

UNOPS seeks to reasonably accommodate candidates with special needs, upon request** Please note that Haiti is a non family duty station

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

UNOPS has been working in Haiti for more than 14 years and provides project management, procurement and logistics services to the Haitian government, other UN agencies and international organizations in the area of communication, governance and engineering

Under the direct supervision of the Head of Support Services, the Finance Senior Officer provides advisory, management, and planning services to ensure compliant planning, administration, and management (including budget, treasury and cash management) of the Business Unit’s financial resources; and maintains oversight and control of Programme financial activities, providing value-added advisory services.

Background Information -Haiti

Haiti

The UNOPS Haiti office supports international partners and the Haitian Government in their work to improve lives following the 2010 earthquake. UNOPS project managers and their local employees are helping to check the safety of damaged houses, build transitional shelters for homeless families, provide cleaner toilets for those living in camps, clear canals of debris to prevent floods, repair roads, and construct maternity centres and schools.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Additional information

Added 3 years ago - Updated 3 years ago - Source: jobs.unops.org