Finance Officer Ukraine Lviv

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

Attached you can find Job Description

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

Ensure adherence with NRC policies, tools, handbooks and guidelines

Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s

Prepare and develop status reports as required by management

Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC standards

Prepare monthly financial reports and send all relevant documents

Support project staff in financial and administrative matters

Promote and share ideas for improvement of the support function

Specific responsibilities

Accounts and Banking

Looking after and management of the Cash and Bank management of the Lviv office, including the forecasting.

Responsible to managing bank account and cash box of West area office

Maintain all financial records properly (hard copy and soft version).

Verification of per-diem, overtime, travel and other allowances.

Prepares and arranges Hawala agent, money exchanger and mobile money for transferring money to NRC office, and beneficiary payments.

Responsible for verification of all purchase requests and cash advances.

Monitor, check and post the west area offices post-backs on timely bases.

Make sure that financial internal controls are in place while the banking and cash system is working.

Post the entries on timely basis to Agresso. Make sure that Data has proper correct codes and as per the project documents.

Prepare the regular Agresso Bank reconciliations for all the balance sheet items.

Enter the Agresso rebooking and keeping proper record of it.

Train the staff on the Agresso and excel tools.

Budget & Report:

Support the program team to understand the financial reports and provide them with training.

Monthly meetings with the program team and support the program team to make the forecast.

Verify the purchase requests and payment requests.

Ensure proper and adequate filing system for financial documents.

Download the BvA timely basis and share with the relevant staff

Prepare the Project BVAs and do any rebooking, with the supporting documents

Draft the new budgets. Check the Agresso for any reclassification.

Other task related to the project budgets like any realignment and updating the Agresso for project follow-up.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Area operations: PDMs, PCs, Logistics, Security Officer

• HR team

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

Experience from working as a Finance Officer in a humanitarian/recovery context will be preferred.

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

Knowledge about keeping the bank accounts and record keeping

Reasonable knowledge in English, both written and verbal

Context/ Specific skills, knowledge and experience:

Knowledge of the context in the areas NRC operates

Fluency in Ukrainian or Russian both written and verbal

Knowledge of legal tax base for the representation office

Experience from working with local financial institutions and tax authorities

Experience with start-up of humanitarian/recovery or related programmes is an asset

Good computer skills in MS Office/Outlook/SharePoint/Unit4-ERP/Agresso

2. Behavioral competencies

The following are essential for this position:

Handling insecure environment

Planning and delivering results

Empowering and building trust

Communicating with impact and respect

Analyzing

Working with people

Key Information - Please Take Note When Applying

• Learn more about NRC here
• To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV.
• Submit your application and CV in English.
• When creating your profile, include your full name as per your passport.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.