Finance Officer Ukraine Kyiv (Ukrainian Nationals Only)

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the Finance Officer is to implement financial systems according to NRC policy and procedures and to render project staff necessary administrative support.

Generic responsibilities

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s
3. Prepare and develop status reports as required by management
4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC
5. Prepare monthly financial reports and send all relevant documents
6. Support project staff in financial and administrative matters
7. Promote and share ideas for improvement of the support function
8. Contribute to specific protection risks and needs analyses
9. Contribute to designing of protection response to identified risks and needs.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Verify that vouchers and supporting documents meet NRC standards before payment including preparing voucher slip.
• Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers and label financial documents
• Establish a good tracking system for advances and ensure that clearance of advances is done on timely manner
• Ensure smooth operation of petty cash in Area- office and sub-offices. Be responsible for training staff assigned for petty cash.
• Prepare bank accounts and cashbox reconciliations
• Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits and preparing donor reports.
• Work closely with the Logistic and procurement Departments to manage the cash and voucher payments
• Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, suppliers/contractors/beneficiaries’ incorrect account details etc)
• Be responsible for management of the bank accounts.
• Ensure that all salary costs are timely booked into Agresso.
• Any other tasks that will be assigned by the FC.

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

Generic professional competencies:

• Experience from working as a Finance Officer in a humanitarian/recovery context
• Professional bookkeeping and accounting
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of context where NRC operates
• Fluency in Ukrainian/Russian both written and verbal
• Good computer skills in MS Office
• Experience from working with local financial institutions and tax authorities
• Experience with start-up of humanitarian/recovery or related programmes is an asset

Behavioural competencies

The following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Analyzing
• Working with people