Finance Officer, NO-A, Mexico City, Fixed Term

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

This is a re-advertisement, if you have already applied, there is no need to resubmit your application.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The Finance Officer reports to the Deputy Representative Operations for close guidance, training, and supervision. The Finance Officer provides support to the supervisor and colleagues in the office by administering and executing a variety of technical and professional transactions/initiatives in financial management and services, applying theoretical skills and acquiring thorough knowledge of International Public Sector Accounting Standards (IPSAS) and organizational goals and objectives, Financial Regulations and Rules, policies and procedures through the performance of tasks.

How can you make a difference?

1. Support to financial planning and management

• Provide operational and technical assistance in the financial planning process for CPMP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning and implementation process.
• Responsible for the monitoring, analysis, and supervision of the implementation of institutional budgets.
• Assess budget expenditures to verify compliance to allotment, codes, guidelines and procedures. Prepare regular analysis, modification and reports on the budget situation for higher management oversight and action.
• Provide technical support to the programme counterparts/committees, e.g. review budgets and financial plans of implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
• Prepare financial exception reports, highlight unusual activities and transactions, investigate anomalies and keep supervisor informed for timely action.
• Review financial and reputational risks in the transactions carried out by the office and raise flags when action is needed by management.

• Where applicable, advise and support PSFR activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, revenue and expense reporting, and provide technical advice during strategic planning exercises.

  2. Control of accounts

• Process and/or supervise the submission of payments (e.g. MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope on a timely basis to the Global Shared Services Center (GSSC), and ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.

• Process (as per delegated authority) the disbursement of payments when done locally via bank letters, or petty cash.
• Process cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems
• Monitor, assess and analyze financial transactions, accounting reports and reconciliation of accounts and prepare accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
• Contribute to mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines.
• Alternate audit focal point on operational issues
• Collaborate with oversight bodies (e.g. UNBOA, OIAI, Evaluation Office, JIU, donors, etc.) to provide answers to requests; and engage with the appropriate colleagues to resolve financial observations and recommendations raised in a sustainable and efficient manner.
• Supervise and/or complete applicable accounts closure activities (monthly, quarterly and yearly) on a timely basis and per closure instructions.

• Review DCT transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.

  3. Treasury and cash management

• Support the control, operations, and management of bank, petty and cash on hand accounts in accordance with UNICEF/UN financial regulations and rules and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests’ rates. Keep supervisor and relevant colleagues informed for timely action.

• Maintain contact with local bank management on routine operational matters.
• Maintain a system to monitor and forecast periodic cash requirements. Provide current information on cash position/forecast to management and make recommendations to ensure sufficient availability of resources for programmes and operations activities.

• Monitor the proper monthly submission of bank statements to the GSSC for reconciliation and take necessary corrective action on findings identified by the center.

  4. Knowledge and capacity building

• Promote culture of highest ethical standards and behavior in management of UNICEF’s resources.

• Support initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
• Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
• Support operations of the office as required.

To qualify as an advocate for every child you will have…

• Education: A university degree in accounting, financial management or another related financial field is required. Supplemental formal financial / accounting training may be accepted if university degree is not in a related financial field. Diploma qualification in CIPFA is acceptable in lieu of relevant university degree, or its equivalent.
• Experience:
  • A minimum of 1 year of relevant professional experience in financial management or audit is required.
  • Advanced knowledge of Microsoft Office, specially Excel required.
  • Experience managing and analyzing budgets is essential.
  • Experience in an international organization and/or large corporation is an asset.
  • Experience in database packages, web-based management systems and ERP systems (preferably SAP financial modules) is an asset.
  • Experience supervising work teams is an asset.
  • Knowledge/experience on financial reporting is an asset.
  • Experience with IPSAS and/or IFRS is an asset.
• Language: Fluency in Spanish and proficiency in English is required. Fluency in English will be considered an advantage.

For every Child, you demonstrate... UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are: Demonstrates Self Awareness and Ethical Awareness, Works Collaboratively with others, Builds and Maintains Partnerships, Innovates and Embraces Change, Thinks and Acts Strategically, Drive to achieve impactful results, and Manages ambiguity and complexity.

To view our values and competency framework please visit the following links: Our Values and Our Competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• This is a National Officer position, candidates must be citizens of Mexico to be considered eligible for this post.