Finance Officer - Budgeting and Reporting

Job Description

Background/IRC Summary:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

Job Overview/Summary: The Finance Officer report to the Finance Manager – Budgeting and Reporting. He/she will provide support to the Finance Manager and is responsible for preparing budgets, financial statements. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and Legislation.

Responsibilities

Specific duties - Assist in preparation / review of operational budget and donor budgets - Prepare budget package for uploading in IRC financial system (Integra). - Assist in the preparation of budget versus actual analysis. - Support IRC staff in budget related issues. - Prepare monthly, quarterly and or as per the donor rules, financial reports ensuring they are complete, accurate and produced on a timely basis to ensure adequate review, approval and submission to the grants unit. - In coordination with Finance and Program coordinators/managers prepare spending plans. - Assist in the implementation of Finance policies, procedures, and systems. - Ensure compliance with IRC procedures and guidelines.

Common duties - Attend and participate in trainings identified/organized by your supervisor. - Follow any new procedures and guidelines designated in circulars from Country Director. - Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members. - Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers. - Perform other duties as may be assigned by your supervisor. Security/Communication - Communicate with Finance main office on security issues within the office and outside the office. - Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Key Working Relationships:

Position Reports to: Finance Manager – Budgeting and Reporting Position directly supervises: Other Internal and/or external contacts: Internal: Works with other sectors on finance matters related to the organization

Job Requirements:

- Bachelor’s degree in Accounting or Finance from recognized College/Institution. ACCA/CPA qualification will be preferred. - Minimum of three years of accounting and/or finance experience. Progressive experience in preparation of budgets and reports, budgets versus actuals analysis. Experience of work with NGOs will be an added advantage. - Computer literate with significant experience in Excel, ability to work with big amount of data. Knowledge in any ERP will be an added advantage. - The candidate should be mature, with stable personality and ability to maintain confidentiality. - Average level in written and spoken English. - Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Working Environment: The staff will be positioned in Ukraine (Kyiv or Dnipro).

Professional Standards

The International Rescue Committee is determined to protect the people it serves and staff from all kinds of harm, including sexual exploitation, abuse, and harassment. It is committed to take all necessary preventive measures and create an environment where people feel safe. IRC builds diverse and inclusive teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces its safeguarding policies to protect adult and child clients from any form of exploitation and abuse, including sexual exploitation and abuse, and its staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Task Force on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

Qualifications