Finance Officer (Accounting) Ukraine (Only for internal Candidates)

Finance & Economy

Overview

Implement financial systems according to NRC policies and provide support to Project staff.

You have:

• Knowledge of context where NRC operates
• Pre-intermediate level of English, both written and verbal
• Fluency in Ukrainian, both written and verbal
• Good computer skills in MS Office as a must
• Experience from working as a Finance in a humanitarian/recovery context
• Experience in NGO Accounting specific and context
• Experience in working with Donor Budgets and understanding main principles
• Experience in preparing reports to local Tax authorities - preferable
• Knowledge in compulsory primary documentation for processing Supplier’s payments in line with Local law – as a must
• Experience with Agresso ERP system

The purpose of the Finance Officer is to implement financial systems according to NRC policies and procedures and to render Project staff necessary administrative support.

Qualifications

1. Professional competencies

Generic professional competencies:

1. Knowledge of context where NRC operates
2. Pre-intermediate level of English, both written and verbal
3. Fluency in Ukrainian, both written and verbal
4. Good computer skills in MS Office as a must

Context related skills, knowledge and experience:

1. Experience from working as a Finance in a humanitarian/recovery context
2. Experience in NGO Accounting specific and context
3. Experience in working with Donor Budgets and understanding main principles
4. Experience in preparing reports to local Tax authorities - preferable
5. Knowledge in compulsory primary documentation for processing Supplier’s payments in line with Local law – as a must
6. Experience with Agresso ERP system

Responsibilities

Generic responsibilities:

1. Ensure adherence with NRC policies, tools, handbooks and guidelines 2. Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s 3. Prepare and develop status reports as required by management 4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC 5. Prepare monthly financial reports and send all relevant documents 6. Support project staff in financial and administrative matters

7. Plan and implements activities and ensure the implementation of policy and standards

8. Contribute to specific protection risks and needs analysis

9. Contribute to designing of protection response to identified risks and needs.

Specific responsibilities

1. Verify that vouchers and supporting documents meet NRC standards before payment
2. Be responsible for payments to suppliers, contract workers and mobilisers.
3. Be responsible for disbursement of perdiem to NRC Ukraine employees according to Ukrainian legislation and NRC policies.
4. Be responsible for petty cash, corporate card maintenance and reconciliation, verification of submitted advance reports.
5. Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers/TCP and collect signatures. Ensure payment set of documents are signed and uploaded to Filling Tree.
6. Participate in bank and Balance accounts reconciliations.
7. Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, suppliers/contractors’ incorrect account details etc)
8. Ensure implementing of the routine for securing supporting documentation in a digital format. Follow up to ensure processing of reconciliation of deliverables (Financial part).
9. Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits and support in preparing donor reports.
10. Verification from Finance side of purchase requisitions (PR) and purchase orders (PO)
11. Assisting with Audit requests
12. Any other tasks that will be assigned by the FC.

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Potential interview questions

Added 2 months ago - Updated 2 months ago - Source: nrc.no