Finance Officer

Work Arrangement:

Job Description

IRC Somalia is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems, and staff capacity to adhere to IRC policies and procedures and donor compliance.

Major duties and responsibilities:

EPRP system and Month End Processing

- Control over and/or entry of changes to the Chart of Accounts, Analysis Codes, exchange rates and budget categories. - Posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation. - Developing expertise to control the system, develop new reports and be able to train staff in the processing of data. - Ensure compliance with IRC procedures and guidelines. - Review of Closeout journals prior to loading and successfully submitting them for approval. - Prepare and submit monthly cash forecasts. - Monitor burn rate for projects and offer timely advice to program team for prompt action and decision-making. - Ensure that all month end reconciliations are done on time and presented to the DDF and CD for signature.

Financial Reports

- Review of field Office reports - Review of Monthly payrolls - Preparation of the staff deductions and CD deductions - Preparation of Monthly Closeout Including salary mapping.

Budgets & Donor Reports

- Work on Grant D2s and preparation of forecasts and spending plans for grant meetings. - Ensure all budgets uploaded BVA to review PR and Item forecasts accurately and efficiently. - Ensuring donor regulations are adhered to for all aspects of the operations. - Assist the Finance Manager in the preparation of timely donor reports as per the donor agreements & contracts whenever assigned.

Bank & Cash management

- Supervision of the processing of bank and cash transactions. - Review finance documents up to $5000. - Ensuring internal control procedures are followed for all cash disbursements, receipts, and transfers. - Ensure that there is always sufficiency of bank reserves always. - Ensuring that the bank updates and correspondence are done.

Field Office Training & Support

- Acting as the primary liaison for the field office Junior finance staff for policy or procedure questions. - Be ready for frequent visits to other field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities. - Train field managers on budget tracking, salary mapping, review burn rates and provide advice, if spending is not happening according to plan. - Identify areas of staff development. Review of field office financial reports and providing feedback on areas of improvement.

Audit

- Internal audit activities as required by the Finance Manager - Assist in grant audits and verification.

Staff management

- Regular and open communication with IRC staff from all departments. - To represent the finance department in the weekly bid opening meetings when nominated to do so. - To be the Finance Manager's back up in all aspects - Carry out finance orientation for new incoming staff and training non-finance staff.

Qualifications

- A bachelor’s degree in finance/Business Administration, ACCA/ CPA qualification is an added advantage. - At least three years of finance and accounting experience in a similar post. - Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements. - Knowledge of Microsoft Office software. ERP System Accounting is an added advantage. - Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation. - Excellent interpersonal, organizational, and time management skills - Supportive personnel management style and ability to work in and as a team. - Strong leadership skills - Excellent spoken and written English.

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce

including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

Female Candidates are highly encouraged to apply