Finance Officer

Job Description

The International Rescue Committee (IRC) is among the world’s leading humanitarian aid organizations. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict, and disaster, helping them to survive, recover, and rebuild their lives. At work today in over 40 countries, the IRC seeks to be an operational and inspiring leader in matters of resettlement, asylum, and integration, demonstrating its credibility and expertise as a leading service provider, partner, and advocate across the arc of the global displacement crisis. IRC operates in the U.S., Africa, the Middle East, Asia, Europe, and Latin America. Across Europe, the IRC delivers programs that address the acute humanitarian needs of asylum-seekers and other vulnerable migrants who are newly arrived, stranded, or in transit and programs that address their longer-term integration needs.

Earlier this year, IRC launched its newest country program in Moldova to respond to the Ukrainian crisis in collaboration with local civil society organizations. With a population of only 2.64 million, Moldova has seen over 600,000 refugees cross its borders in search of safety. While most refugees transit toward Romania and other European countries, the number of nearly 100,000 Ukrainians is expected to increase in the coming months. Given its small size and limited resources, Moldova's capacity is already under strain with pressures on energy supplies and high inflation. The IRC envisages a humanitarian program in Moldova targeting both refugees and Moldovans, with interventions crafted to save lives and relieve humanitarian suffering, with a focus on education, gender-based violence prevention and response, and protection services along with support for integration.

Do you want to make a meaningful contribution to the lives of people affected by crises? Then apply now and join us!

Job Overview/Summary:

We are looking for a Finance Officer, who will be based in Chisinau and, jointly with Sr Finance Officer, will assist with system administration (Integra) accounting, finance, payroll, and financial grant management function. The successful candidate will manage the Moldova program's accounting database (Integra Systems) and monitor ongoing expenditures, budgets, and reports.

Specific responsibilities within each functional area are as follows:

System / General Ledger Processing:

• Payment Requests review and financial processes administration with Chisinau e/cashbook.

• Financial administration in online banking.

• General Ledger Processing in MS Dynamics 365 software. Creation and processing of payments requests and general ledger accounting entries, and financial monthly closing process

• Generate accounting and financial reports needed for the monthly closing from MS Dynamics 365, Power BI, and Excel Analyzer.

The Monthly Balance Sheet accounts reconciliation:

• Jointly with Sr Finance Officer, prepare the country office's monthly Balance Sheet accounts reconciliation to be reviewed by the Regional Finance Manager and Head of Office.

• Responsible for follow-up with other operational departments (HR, Supply Chain, Grants Unit, Programs) regarding staff, vendor advances, and other balance sheet items before month end.

Grant Management and Budgeting:

• Prepare monthly grant budget vs. actual report, spend out plans, and discuss monitoring with Sector Managers.

• When necessary, work with program staff to prepare grant budgets to support new proposals or realignments. Assisting in preparation of cost allocation processes for compliance with donor regulations.

• Assist in preparation of donor financial reports as per the donor agreements & contracts.

• Assisting the Sr Finance Officer with partners' financial reports review on a timely basis.

• Liaise with Finance and non-Finance Staff to ensure timely record of expenses for Donor Interim and/or Final Financial Report’s.

• Participate and represent Finance during grants opening, monitoring, and closing meetings.

• Any other tasks as requested by the Country Director.

Financial Systems Operations:

• Prepare D2 codes per IRC internal budget and submit them to Sr. Finance Officer to upload into ERP Systems.

• Review financial transactions versus donor budget lines (D2 codes) and prepare any necessary corrections as per approval from the Sr Finance Officer and Regional Finance Manager.

• Assist the Sr Finance Officer with quarterly grant reconciliation per the internal IRC template and prepare necessary corrective accounting entries.

Document Management

• Ensure the internal system of record retention are in compliance with IRC policy and the local laws.

• Ensure uniform standards for documentation, including forms, support documents, etc.

• Assist the team in retention of documents, proper and systematic filing of financial documents & vouchers, and organizing online Archiving of financial documents.

• Control access to financial records to authorized staff only.

Requirements:

• Bachelor’s degree in accounting, Business Administration, Commerce or Finance or Economics,

• Minimum of 3 years in accounting/finance, preferably in an NGO.

• Must function comfortably in a complex work environment, working and prioritizing multiple tasks.

• Able to communicate effectively (written and verbal) in English with staff.

• Good time management and social skills.

• Strong digital literacy (especially Excel).

Candidates should submit their CVs in English.

Disclaimer Clause: This job description is not an extensive list of the skills, effort, duties, and responsibilities associated with the position.

Professional Standards

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, or disability.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation

Qualifications