Under the supervision of Support Services Manager (SSS) the Finance Manager will ensure that all financial functions within Rakhine state, including moderate planning, analysis, accounting, payments & payroll, budgeting, financial reporting, grant financial management, and day-to-day tasks, and ensure compliance are done effectively and in a timely manner in adherence to DRC’s Internal Controls and support.

Main Duties and Responsibilities

The duties include, but are not limited to the following:

People Management
Lead and manage the finance team (including people planning, performance mapping, structure review, succession planning, well-being, and development)
Support the development and implementation of financial management capacity building of staff and.

Financial Accounting, Management and Reporting:

Establish and maintain internal financial procedures compatible with the country’s law, DRC’s Operations Handbook, and donor requirements.
Ensure that proper financial procedures are adhered to and maintained at field offices, in coordination with the Area/ Based Managers & Support Services Manager in compliance with DRC rules and regulations.
Lead over month end accounting cycle in Dynamics including bank & cash reconciliations.
Maintain timely and accurate accounting records in compliance with DRC policies and procedures for Rakhine state.
Manage day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance desk
Ensure payments to suppliers and recurrent expenditures are made in a timely manner and authorization done as per Area IDRA
Ensure adherence to donor rules and regulations as regards financial transactions in Aden Area Office
Ensure all financial documents are filed and archived systematically and safely stored.
Ensure cash flow of field offices are maintained; Coordinate with program managers to get bi-weekly projections and supervise CTRs and send to CO.
Ensure a controlled and smooth cash flow management process for the Rakhine Area Office & field offices – promptly advising the Country Finance Manager when replenishment of bank accounts is necessary.
Work with and support Rakhine Budget Holders in budget preparations, revisions, monitoring and follow ups; also, to prepare expenditure forecasts and ensure that adequate funds are available for program activities.
Track accounts payables, advances & liquidations, prepayments and cross charging to respective grants and reconciliation of Dynamics records with DRC Cash books on monthly basis.

B) Grant Management

Focal person for budget development (new + revised proposals) includes defining FO envelope at concept note and proposal stage in line with DRC budget development tool.
Coordination with grant unit team to define budget template and set criteria and timeline.
Assist SSM in conducting budget follow ups and monitor grant spending plan; Liaise with Program Managers for regular budget monitoring.
Focal person for FO donor reporting including internal reporting to CO.
Assist SSM in reviewing monthly BFUs/ FFU before submitting the final version to CO
Focal person for developing and updating Master budget. Identify gaps in the Master budget at activity level.
Support supply chain team in developing and monitoring their budgets.
Support CO in development and implementation of shared cost allocation tools.

C) Compliance

Ensure compliance with relevant country statutory laws, DRC operational handbook, SoPs developed at CO/ FO level and donor specific guidelines.
Train support services and program teams over donor compliance rules and monitor compliance.
Focal person for financial reviews to ensure compliance with DRC standards and practices.

D) Audit

Coordination with CO over audit findings, develop and execute post audit improvement plan.
Audit focal person for internal and external audits, conducted in the assigned field offices, this includes coordination with CO and field PMs in gathering the required info for the auditors.
Developing audit register and track audit findings through program managers’ orientation over common issues.

E) Team Management & Capacity Building

Works closely with the Support Services Manager to implement, improve, and maintain financial management policies, systems, structures, and procedures within Rakhine Operation
Provide technical support to the field offices-based finance staff as well as providing leadership to the finance staff in Rakhine Offices
Proactively identify and act upon deficiencies and areas for improvement for Rakhine Area finance team, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.
Conduct on job training Budget Holders in Rakhine Offices, guiding them through Budgeting, donor compliance and compliance to DRC handbook.
Create a sustainable work environment of mutual respect that attracts motivated, skilled, and effective team members and enables them individually and collectively to strive to achieve excellence.
Rakhine Area office Heavy user for the DRC Dynamics (ERP) System and responsible for training other finance staff in Rakhine, Myanmar on the use of the system.
Periodically organize or coordinate specific workshops/trainings for program team as well as Operations Support Team on finance matters.
Develop work plan for finance team within Area and sub offices.
Review and revise Job descriptions of finance team and perform performance reviews.
Review current finance structure, recommend, and implement changes in light of country nationalization strategy.
Build capacity of key team members for effective succession planning.
Support finance staff in all assigned field offices in maintaining accurate and complete accounting database and filing.

F) DRC Dynamics ERP System

Ensure proper training and application of DRC Dynamics finance processes in the area/field offices.
Apply reports and data analytics from DRC Dynamics finance system to improve finance performance.
Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics.
Focal person for area finance teams in relation to Dynamics.
Assist with any other reasonable task as directed by the Support Services / Area Manage/ CO

G) Technical Support to Sub-Partners

Work closely with partnership manager and team for assessment, review, and selection.
Provide technical support on budget development, review, and finalization.
Review and validation of partners’ financial report
Provide capacity building on financial aspects, reporting, etc to Sub partners.

As a manager the post-holder is responsible for the following:

Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
Accountable for people management of direct reports. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC.

*Any other duties relating to the nature of the job as requested by the Area Manager

Experience and technical competencies:

Master’s degree in finance/Accounting or Business Administration or professional certification in accounting.
At least 4 years' experience in a senior financial management position i.e., manager or coordinator.
At least 4 years' experience with people management
Proven experience in managing large budgets.
Proven leadership skills and a competence in people management
Competence in providing technical guidance and training.
Proven experience in working with national partners, local/government authorities.
Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, UNFPA, UNOPS, GIZ, MHF)
Advanced proficiency in Excel as well as experience working in a financial management system.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Conditions

Contract: DRC will offer the successful applicant a DRC’s Regular contract included 3-month probation with the possibility of extension. Salary and conditions will be in accordance with DRC’s Terms of Employment. The position is placed in Employment Band F-management. This position is open for Myanmar National only.

Application and CV

Interest? Click to apply position. Please send your application, in English. The advertisement will remain open until we find the expected candidate.

CV only applications will not be considered. We only accept applications sent online.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for interview/an offer made before the advertised closing date)

Apply now

Added 8 months ago - Updated 4 months ago - Source: drc.ngo