Finance Manager - Male ( Afghan Nationals Only )

Job Description

Financial Management

- Ensure monthly expense charged are as per contract and budget. - Sort out monthly expenditures in the system as billable and unrecoverable. - Prepare monthly invoices to be submitted to the prime as per template and deadline. - Follow up and communicate with the prime and IRC HQ for any pending finance related issues. - Monitor staffing expenses charged are as per budget rate and time spent on the project. - Perform any other finance tasks related to this project.

Treasury Management

- Review internal controls and disbursement processes to ensure proper management of cash and bank accounts. - Review safeguards for cash and cheques kept in the office; ensure controlled access, security and safety. - Monitor cash and bank balance to ensure sufficiency based on needs. - Ensure that cash received including incoming funds transfers are receipted and accurately recorded. - Perform bi-weekly and monthly cash counts and reconciliations; address any differences. - Oversee monthly reconciliation and ensure outstanding item addressed on time. - Review cash projection submitted by field office and ensure timely cash transfer to the field

Month-end Activities

- Review cash and bank journals for completeness and accuracy. - Review journals from the Field office for completeness and accuracy. - Prepare prepayment journals for review by Finance Controller - Prepare inter-company reports with supporting documents and submit these to the Finance Controller-Operation- for onward confirmation by respective IRC country offices. - Review monthly exchange rates based on IRC Financial Manual - Post journals in SUN System. - Perform balance sheet account reconciliation’s and bring to the attention of the Finance Controller any matters that require his/her intervention. - Perform currency clearance and prepare adjusting journals entries (AJEs). - Prepare Revenue Recognition journal for review by the Finance Controller. - Perform SUN Backup for the master files.

Document Management

- Review internal system of record retention to ensure compliance with IRC policy and the local laws. - Ensure maintenance of uniform standards for documentation; including forms, support documents etc. - Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access; - Control access to financial records to authorized staff only.

Accounts Payable

- Perform financial review of Bid Analysis and other Procurement Documents; to ensure conformity with IRC policies and procedures as well as donor regulations. - Perform financial review of Payments Requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures. - Perform financial review of Travel Authorization, Advances ensuring compliance with IRC policies and procedures.

Payment and Receipts Processing

- Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures. - Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers - Preparation or oversight of the preparation of the cash accounting worksheet - Liaison with bank officials to resolve problems or facilitate improved service. - Attend to vendors on matters concerning payments. - Ensure statutory deductions (taxes, pension, and health insurance) are remitted on time.

Internal Audit

- Internal audit activities as required by the Finance Controller-Operation - Reviews of controls and monitoring of compliance with established procedures. - Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures

Other Duties

- Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor. - Contribute to the overall improvement of the financial and accounting system in Afghanistan by providing recommendation to supervisor for consideration on specific areas that could be improved. - Any other job relevant duty assigned by direct supervisor.

Qualifications