Finance Manager – Accounting and Treasury

Job Description

SUMMARY STATEMENT OF RESPONSIBILITIES: The Finance Manager – Accounting and Treasure assists the Senior Finance Manager and Deputy Director Finance by managing the day-to-day payments process.

Specific Duties - Managing all aspects of day to day operations of accounting department. - Assist in the implementation of finance policies, procedures and systems. - Ensure compliance with IRC procedures and guidelines. - Review all payment documents for proper and adequate back-up. - Review all expenditure worksheets for accuracy and completeness. - Review spreadsheets from field sites before uploading to Integra. - Give feedback to Field Finance offices regarding their transactions. - In liaison with Supply Chain and Administration departments, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports. - Review bank and cash reconciliation monthly from main office and field site. - Liaison with bank on all banking issues. - Forward to the Payroll Administrator every month, outstanding personnel advances and charges related to D7, for recovery.

Personnel Management - Serve as a focal point for the HR department. Assist on matters relating to payroll processing and be the finance focal person on payroll and payments issues.

Administrative Duties - Supervise all activities done related to payments processing.

Logistics Duties - Review all POs and PRs for proper coding and budget adequacy before payments. - In liaison with Supply Chain department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports,

Finance/Budgeting - Act at all times in accordance with country law and standards of accounting practice. - Review, with the objective of gaining a clear understanding, budget guidelines and instructions. - Review funding allocations to enable proper guidance to programs and proper coding. - Provide training to program staff on finance issues. - Be receptive to training provided and to develop his or her technical and professional competence. - Follow any new procedures and guidelines designated in circulars from the Country Director and Deputy Director Finance. - Manage all cash books. - Produce monthly, balance sheet reconciliation and quarterly reports to be reviewed by Deputy Director Finance.

Security/Communication - Communicate with Senior Finance Manager on security issues within the office and outside the office. - Report to the Senior Finance Manager any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.

Professional Standards The International Rescue Committee is determined to protect the people it serves and staff from all kinds of harm, including sexual exploitation, abuse, and harassment. It is committed to take all necessary preventive measures and create an environment where people feel safe. IRC builds diverse and inclusive teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces its safeguarding policies to protect adult and child clients from any form of exploitation and abuse, including sexual exploitation and abuse, and its staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Task Force on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

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Qualifications

- Bachelor’s degree in Accounting, CPA or ACCA.

- Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience. - Computer literate with significant experience in excel, accounting package knowledge (ERP ) will be an added advantage.

- The candidate should be mature, with stable personality and ability to maintain confidentiality.