Finance Manager

Work Arrangement:

Job Description

Background:

For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 287,903 Burundian and Congolese refugees, many of whom arrived in 2015 as the crisis in Burundi increased. To date, refugees continue to co-exist with the host communities in Kigoma region expressing multiple reasons and needs. Within this context, IRC provides protection and basic assistance in the areas of Safety (comprises of Protection and Rule of Law, Women Protection and Empowerment, and Child Protection), Health (mental health and psychosocial support services and reproductive health), and Education.

Job Overview:

The Finance Manager, based in Kasulu field office, is responsible for ensuring daily financial management and programme activities are carried out in accordance with the procedures of donors and IRC.

They will be also responsible for training finance and non-finance IRC staff in order to facilitate good financial planning and reporting to donors.

Major Responsibilities

Grants and budget management

- Support finance team during the preparation of budgets, realignments for grants, and operating budget. - Review the standard monthly BvA currently being provided to staff to ensure that the information provided is adequate for the needs and understood by them and appropriate action on financial matters arising. - Collaborating Closely with the Senior Finance Manager (Accounting), ensures preparation of monthly, quarterly, and or as per the donor rules, financial reports ensuring they are complete, accurate, and produced on a timely basis to ensure adequate review, approval, and submission to the grant’s unit.

Internal controls

- Ensures all policies and procedures are in compliance with IRC and funding sources. - Prepare monthly operation cost allocation based on timesheets and Cost Allocation policy. - Monitor financial activities in the field and provide regular updates to the Senior Finance Manager, Field Coordinator, and Deputy Director of Finance regarding any situations that could potentially compromise internal controls or financial performance. - Ensure adequate segregation of duties, delegation of authority and all relevant/ senior staff are aware of and have access to or copies of the IRC TZ Finance Manual at the field level. - Maintain adherence to and update the authorization matrix to reflect the current reality. - Support the review of the IRC partners’ books, internal control, and accounting systems for efficiency, effectiveness, and use of accepted accounting procedures to record transactions. - Conduct thorough examinations and assessments of financial and information systems, suggesting controls to guarantee system reliability and data integrity. Additionally, ascertain the extent of additional investigation needed, if necessary. - May provide suggestions for improving the operations and financial standing of the IRC.

Controllership

- Preparation of all financial reporting including month end closing and balance sheet reconciliations, ensuring that balances are adequately supported. - Ensure timely completion of monthly balance sheet reconciliations in the field, and promptly address any arising issues.

Treasury management

- Supervises all Field office bank relations and bank account activities. - Oversees the timely preparation, review, reconciliation, and approval of all monthly bank and cash accounts. - Monitor the systems, procedures, and reporting essential for maintaining accurate and up-to-date forecasts of cash requirements to meet future expenditures, including commitments that bind the IRC to future spending. - Prepare Cash Transfer Requests from Dar and ensure that appropriate balances are maintained to facilitate grant implementation.

Staff Supervision & Development

- Monitor and build the technical capacity of direct reports as needed - Maintain and promote a positive work environment for direct reports including providing timely support, effective feedback, and professional development opportunities. - Ensure that direct reports understand the roles and responsibilities of their position, have agreed performance objectives for each year, and receive required training on IRC systems and processes. - Monitor quality, activity timelines and due dates for deliverables to ensure staff meet internal and/or external requirements and deadlines.

Key Working Relationships:

· Position Reports to: Senior Finance Manager

· Position directly supervises: Finance Officer

Qualifications

Bachelor Degree in finance or accounting or equivalent. Minimum of three years relevant experience. Proficient in general office software programs like MS Word, Excel, email, and Internet and relevant accounting packages. Prior knowledge of the INTEGRA system is a plus. Ability to read, analyze, and interpret financial data, understand and technical procedures. Ability to write reports and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, and coordinators. Demonstrated Skills and Competencies: Proven track record to work as a team member in a cross-cultural environment. Excellent verbal and written communication skills Ability to prioritize and manage time effectively. Language: English and Swahili.

Working Environment: Security level yellow - The situation in most of the country is calm. Some parts of Kigoma region experience insecurity-highway banditry. The position works primarily in an office setting but will regularly be required to travel to field locations and occasionally to overseas events.

IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Warning! Please be warned of various scams, being circulated via e-mails, from Internet websites, and via regular mail or fax, falsely being issued by or associated with the IRC. Beware that The IRC does not charge a fee at any stage of its recruitment process (application, interview meeting, processing, training, or any other fee). IRC does not request any information related to bank accounts. If asked for any payment, please contact [email protected]

Qualifications