Finance Manager

Job Description

IRC Background:

Founded in 1933, the IRC is a leading nonsectarian, voluntary organization providing relief, protection and resettlement services for refugees and victims of oppression or violent conflict. In the U.S.; IRC provides assistance to refugees resettling here through 27 offices operating in 16 states. IRC resettles approximately 11,000 refugees per year and provides numerous program services to assist the refugee from their arrival through citizenship. The IRC in Salt Lake City opened it office in 1994, and provides resettlement services through extended case management to newly arrived refugees for up to 24-months as well as over twenty different programs to educate and empower refugees.

Job Overview:

The Finance Manager accurately controls and manages the implementation of accounting systems for IRC’s Salt Lake City and Missoula locations and collects and processes financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. This position is located in Salt Lake City, Utah and reports to the Deputy Director, Finance & Operations. This position is a member of the office’s Administration, Finance & Operations team and Salt Lake City managers team. The position supervises a team of 3-4 Finance Coordinators/Specialists depending on staffing, including one person located in Missoula, Montana.

Major Responsibilities:

Finance

- Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for the office. - Work with Executive Director and development team on the development of all budget proposals for grants and propose budget modifications throughout the year as needed. - Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles. - Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software. - Prepare journal entries to record HQ transactions in the regional office accounting software. - Prepare monthly financial reports and submit to IRC NY as per scheduled due dates. - Reconcile regional offices’ database against HQ’s database on a monthly basis and investigate and resolve differences in coordination with the Regional Controller. - Facilitate external and internal audits as needed. - Prepare and coordinate the submission of financial reports to various donors in accordance with contractual obligations. - Supervise the offices’ banking arrangements. - Prepare annual and quarterly operating budgets and submit monthly cash transfer requests. - In coordination with the Executive Director, prepare the offices’ annual operating budget in accordance with established guidelines. - Prepare “grant-specific” monthly actual to budget report and coordinate the submission of approved reports for regional review. - Supervise a team of staff in accordance with the IRC’s People Manager Standards.

Administration & Internal Controls

- Work closely with colleagues to support efficient and effective office operations as they relate to infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning. - Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures. - Review current service agreements for cost effectiveness and recommend changes as appropriate. - Maintain grant and contract files for all programs. - Develop and/or update office procedures to increase efficiency and effectiveness.

Additional

- Participate in all program meetings, staff development activities, and fully engage as a member of the team. - Comply with all policies, procedures and protocols of the agency. - Maintain professionalism, customer service, and IRC Way ideals when working with fellow employees and the individuals we serve. - Support general office logistics, such as office support and front desk, as applicable and feasible. - Other duties as assigned.

Job Requirements:

- At least an Associate degree in a related field such as Finance, Accounting, or Business Administration. - At least 5 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment. - Prior team management experience strongly preferred. - Solid computer-based accounting skills, including spreadsheets and other financial related software programs. - Proficient in general office software programs like MS Word, Excel, Email, and Internet. - Experience with Microsoft Dynamics 365 and PowerBI a plus. - Proven ability to work as a team member in a cross-cultural environment. - Excellent verbal and written communication skills. - Ability to prioritize and manage time effectively. - Fluency in English, written and spoken.

We recognize that few applicants may "check all the boxes," but that each person has their own unique strengths that they would bring to the table. In our commitment to building a diverse and authentic work culture, we invite you to apply anyway. You belong here.

Working Environment: Combination of standard office environment and remote work. Occasional domestic travel up to 10%.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications