Finance Manager

Finance & Economy

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Main Purpose of Job:

The Senior Finance Manager has overall responsibility for the accounting and financial management functions for the country program. The Senior Finance Manager has responsibilities include oversight of Budget development, monitoring & Compliance, donors report, operating budget update and monitor the spending trend, accounting, and staff training &management functions.

Duties & Responsibilities of Job:

1. SUN/Integra Processing-

• Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates

• Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.

• Production of required monthly and ad hoc reports.

• Developing expertise to control the system, develop new reports and be able to train staff in processing of data.

• Ensuring budgets are loaded on a timely basis

• Ensuring a backup and retention procedure is in place and followed for all SUN master files

2. Donor Reports

• Preparation of draft donor reports for review by the Deputy Director Finance.

• Analysis of actual to budget results to identify problems in accounting or compliance

• Identification of procedural or training issues to be addressed to improve the quality of report data.

• Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced from the accounting system

3. Field Office Training & Support

• Acting as the primary liaison for the field office finance staff for policy or procedure questions

• By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.

• Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.

• In conjunction with the DDF developing or revising policy and procedures and assists in the implementation.

4. Balance Sheet Accounts

• Supervise all balance sheet account reconciliations on a timely basis

• Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.

• Recommending standard formats for reconciliation's and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.

5. Procurement Accounting

• The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

• Maintaining a system to track commitments and outstanding contract amounts.

• Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved

• Primary responsibility for liaison with logistics/procurement.

6. Cash/Bank – Processing

• Supervision of the processing of bank and cash transactions.

• Ensuring internal control procedures are followed for all cash disbursements, receipts, and transfers

• Preparation or oversight of the preparation of the cash accounting worksheet

• Liaison with bank officials to resolve problems or facilitate improved service.

7. Cash Forecasting

• Preparation of cash forecasts and CTR for the country program

• Monitoring cash usage and requirements and advises the deputy director finance of possible unusual activity or requirements

• Working with field and program coordinators to help them develop more accurate cash forecasts

8. Cost Accounting.

• Allocate running costs as per the cost allocation systems in accordance with donor regulations

• Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

9. National Payroll

• The processing of the national payroll ensuring standard financial controls are maintained

• Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.

• Supervise preparation of the necessary related accounting entries including salary allocations

10. Internal and External Audit

• Internal audit activities as required by the internal or external auditors and DDF

• Reviews of controls and monitoring of compliance with established procedures.

• Preparation of written reports for review by the DDF which identify key issues and provide recommendations for improving control processes or procedures

11. Budgets

• Assisting in the preparation and maintenance of the country's Operating Budget to ensure data is complete and maintained on a timely basis.

• Preparation of monthly management reports analysing the use of unrestricted funding versus approved allocation.

• Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.

• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.

• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

12. Integra System

• Regularly review the system security setup and update the changes when a request come from users.

• Review the finance workflow and ensure the right staff has the correct authority level on the system

• Lead the monthly & yearly financial closing process through integra system, update the DDF if there is a challenge or issue that will hinder the closing process

• Ensure the team settled vendor invoice timely and regularly monitor the pending invoice account

• Run various financial management report from the system and share to the users timely including inventory report, income statement, balance sheet and other project expenditure reports

Qualifications

• Education: First Degree/Post Graduate Degree (MA and Msc) in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

• Experience: Minimum of 4 years of accounting experience respectively for first Degree/Postgraduate degree with 3 year direct supervisory experience. Experienced with various PC and financial related software (spreadsheets, accounting packages).

Skills and abilities:

• Must be able to function comfortably in a complex work environment, working and prioritizing multiple tasks.

• Committed to the mission and principles of the International Rescue Committee

• Able to communicate effectively (written and verbal) in English with program staff, management, and employees

• Experience in SUN systems accounting or ERP software, willing to travel to IRC Sudan field sites as required.

• Comfortable making decisions.

• Good supervisory, time management and interpersonal skills

• Preferred: Familiarity with donor budgeting and reporting formats (ECHO, USG, EU, Irish Aid, UN, etc)

Policy compliance – IRC way policies:

• Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to technical coordinator or other member of IRC team. The reporting of violations is an obligation on the part of all IRC employees, including temporary hires and consultants.

• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Standard of Professional Conduct: IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, Equality and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality & Equal Opportunity: We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Data Confidentiality:

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

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Qualifications

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Added 1 year ago - Updated 1 year ago - Source: rescue.org