Finance Coordinator Sudan Country Office - Nationals Only

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

The Finance Coordinator, is reporting to the Finance Advisor, is to be responsible to provide guidance on adherence to finance procedures, provide capacity building and surge capacity in Finance Department tasks in CO and Area Offices. A 15% of travel is expected from this position.

Qualifications

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum 3 years of experience from working in a Senior Financial (coordinator and above, with line management responsibilities) position in a humanitarian/recovery context

• Experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Knowledge about own leadership skills/profile

• Solid knowledge of computer software and modern accounting systems

• Fluency in Arabic and English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the Middle East

• Experience of financial systems and structures development

• Experience of leading Finance units during start-up, exit or emergency response phases of operation

Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Empowering and building trust

• Analysing

• Communicating with impact and respect

• Managing resources to optimize results

• Handling insecure environments

• Coping with change

Responsibilities

Generic responsibilities

1. Provide guidance on compliance with NRC (global and national) policies and procedures, handbooks and guidelines and/or propose new initiatives to bridge gaps and implement these.
2. Support the training, capacity building and mentoring of finance teams in all offices
3. Identify, analyse and evaluate key processes and gaps in the team activities
4. Support on addressing that issues related to finance adhere to the “Do no harm” approach
5. Implement NRC’s financial systems, routines and procedures in Country and Area Offices.
6. Surge Capacity of Finance Department in Country and Area Offices.
7. Support and training of line managers with budget responsibilities.

Specific responsibilities

Accounting

1. Lead on the financial monthly closing and consolidation of accounting books at Country Office level.
2. Provide finance verification of purchase and payment request up to his/her authorization limit.
3. Ensure effective cashflows, preparing forecast of expenditures and submitting monthly cash requests to Country Office.
4. Primary Focal point for Internal, External and Donor Audits.

Financial Systems

1. Ensure NRC Finance Systems and procedures are updated at all times.
2. Ensure NRC Country Office Master Budget is covered, and gaps are monitored and analyzed.
3. Responsible of updating Finance Allocation Tables for Salaries and Support Costs.

Donor Budgeting and Reporting

1. Responsible to closely monitor level of expenditure and allocation of expenses to existing projects, providing monthly Budget versus Actual reports to be discussed with Senior Management.
2. Support on the elaboration of budget for new proposals, ensuring that budgeting tools are correctly used and ensuring support costs are properly budgeted.
3. Responsible for the consolidation of Financial Budgeting and Reporting at Country Office Level.

Internal Control and Compliance

1. Undertake spot checks across the Area Offices, to ensure NRC financial procedures are followed and prepare Action Plan upon findings.
2. Provide guidance on NRC financial tools are understood and used by non-finance staff in Area and Country Offices through training.

Surge Capacity and Capacity Building

1. Develop a capacity building plan for Finance Staff and implement on-the-job training.
2. Act as Finance Manager when appointed.
3. Provide Surge Support to Area Offices when required