Finance Coordinator

Job Description

Job Overview/Summary: In July 2016, the State of Kansas withdrew from the administration of federal Office for Refugee Resettlement (ORR) funded programming. The IRC was subsequently selected to serve as “replacement designee” for Kansas, administering benefits outlined in ORR regulations through a newly created Kansas Office for Refugees (KSOR), based in Wichita. The Finance Coordinator - KSOR is a full time, 37.5 hour per week administrative support position that assists the finance team in accurately controlling and managing the implementation of the accounting system in the office. The Finance Coordinator also is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, accurate and understandable financial information and reports. Finally, this position provides general office administration support.

Major Responsibilities:

· Assist Finance Manager in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

· Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software

· Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports/reimbursements

· Void/reclass transactions/invoice journals as requested/needed

· Assist in preparing monthly financial reports as needed

· Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors

· Prepare monthly staff Time and Effort reports for staff signature

· Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)

· Assist Finance Manager in monthly bank reconciliation

· Prepare and submit all payment invoice journals in Integra

· Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts

· Effectively communicate financial topics and facilitate discussions with non-finance staff

· Assist the Finance Manager in providing finance/accounting-specific training for all-staff as needed

· Support the Finance Manager in the protection of the organization’s assets by implementing IRC’s Internal Control procedures

· Track, record and report all expenditures for AmeriCorps grants

· Attend all finance related trainings for respective partner organizations

· Develop system and process for transferring paper files into electronic files for the finance department

· Process implementation of using ETO to record payments to health providers in Integra for checks and balances

· Assist Finance Manager on monthly balance sheet reconciliations

· Provide program support as requested

General

· Support office-wide administrative and critical initiatives.

· Other duties as assigned

Key Working Relationships:

Position Reports to: Finance Manager Position directly supervises: N/A

Other Internal and/or external contacts: N/A

Internal: Regional Controller, IRC employees, interns, AmeriCorps

External: Financial Institutions, Vendors, Donors, Current/future partners

Job Requirements:

· Two (2) years of post-secondary education and/or two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting

· Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, and integrity as defined in the IRC Way

· Solid computer-based accounting skills, including spreadsheets and other financial related software programs

· Proficient in general office software programs like MS Word, Excel, email, and internet

· Proven ability to work as a team member in a cross-cultural environment

· Excellent verbal and written communication skills

· Ability to prioritize and manage time effectively

· Fluency in English, written and spoken

Working Environment: Working Environment: Standard office work environment. Occasional travel up to 5%.

COVID-19 Vaccination Requirement****:

In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

__________________________________________________________________________________________________

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

#LI-GR1

Qualifications