Finance Associate, (GS6) Ulaanbaatar, Mongolia

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a hero

Under the supervision and guidance of the Admin and Finance Officer, the Finance Associate supports the office in finance and accounts maintenance through providing a range of procedural, administrative and operational support in implementing, executing and monitoring financial transactions, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

How can you make a difference?

1. Support in processing and monitoring financial transactions
   • Coordinates with GSSC in processing finance-related activities and responds to queries.
   • Assists staff in the VISION-SAP finance module and supports in troubleshooting.
   • Manages the filing and safekeeping of finance and accounts records, including archiving according to established procedures.
   • Supports the consolidation, recording, reporting and recovery of office VAT exemption payments, ensuring timely and accurate submission to the Government Tax Authority. Monitors and processes VAT reimbursements in VISION-SAP.
   • Acts as Petty Cash custodian for the Country Office. When authorized, make disbursements from petty cash funds, maintain records of these disbursements and balance accounts, as required.
2. Support to stewardship, safeguarding and reporting of financial resource
   • Reviews invoice and payment documents and receipts to ensure accuracy and completeness, in compliance with established UNICEF financial policies, procedures rules and regulations.
   • Supports supervisor on updates to financial policies, procedures rules and regulations. Implements the appropriate application and interpretation of financial rules, regulations, policies and procedures.
   • Briefs and assists in training CO staff on accounting and basic financial procedures and requirements.
   • Monitors cash management and financial expenditures in close coordination with supervisor to ensure that appropriate internal controls are in place for smooth financial operations of the office. Makes specific recommendations on the improvement of work processes and internal controls for stewardship of financial resources, taking into account the prevailing conditions in the locality.
   • Maintains financial records in accordance with IPSAS-related policies and perform interim and year-end financial closure activities. Prepare recurring financial reports and schedules for internal and external audits, budgetary preparations, office work planning and other occasions, as required.
   • Keeps supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports on financial matters as required.
   • Maintains relationships with local banks and operate bank accounts in accordance with UN/UNICEF financial rules and regulations and local banking practices. Assist staff on banking procedures and requirements.
3. Support in HACT implementation, assurance and risk management
   • Together with qualified/experienced CO colleagues, undertake spot checks and simplified financial management capacity assessments of implementing partners to gain knowledge and experience.
   • Provide finance technical support to CO in the execution of HACT activities to ensure timely and efficient delivery of results.
   • Review and verify cash transfer requests and liquidations to ensure accuracy, completeness and compliance with UNICEF financial rules and regulations.
   • Participate in appropriate inter-agency meetings/events to facilitate and promote sharing of information, knowledge, experiences and best practice and enhance coordination of activities in line with the UNICEF HACT Procedure.
4. Support in knowledge management and capacity building
   • Analyzes, synthesizes and shares information on good financial management practices and lessons learned to support knowledge development and capacity building
   • Supports capacity development activities related to financial management, financial performance monitoring and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to financial processes and procedures which aim to build capacity of staff and implementing partners.

To qualify as an advocate for every child you will have…

• Completion of secondary education supplemented by training through university courses in administrative field is desirable. University degree in business administration, accounting and finance, economics or related-field an added advantage. Knowledge of UN/UNICEF accounting practices and procedures, financial rules and regulations an asset.
• A minimum of 6 years of progressively responsible finance and accounting work experience is required. Knowledge and experience in auditing would be an advantage.
• Fluency in English and in the local language of the duty station required.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.