Finance Associate

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UNDP - United Nations Development Programme

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Application deadline 2 years ago: Thursday 3 Feb 2022 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

• As an active [UNDP-GF] team member, efficient, timely, responsive, client-friendly and high-quality support rendered to [UNDP-GF] and its beneficiaries in the accomplishment of her/his functions, including: • Implementation of UNDP and GF operational strategies. • Accounting and administrative support. • Support to knowledge building and knowledge sharing.

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Within the delegated authority and under the supervision of Programme Finance Specialist [GFATM)] or his/her designated mandated representative(s), the UNV [National Specialist (GFATM)] will:

Summary of Key Functions:

• Implementation of UNDP and GF operational strategies. • Accounting and administrative support. • Support to knowledge building and knowledge sharing. • Any other task assigned by the Supervisor. 1. Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results: Full compliance with UNDP rules and regulations of financial processes, financial records, GF reports and audit follow up; Solid understanding on the Accounting Principles and Audit Procedures to ensure that all financial transactions will refer to the guidelines of UNDP; Implementation of the effective Internal Control Framework. 2. Ensures effective accouting and administrative services, focusing on achievement of the following results: Preparation of all types of vouchers for GFATM related projects and PO vouchers for GFATM programme along with supporting documents. Effect payments using ATLAS programme, ensuring accuracy of computation and completeness of supporting documentation and preparing for payments (check and bank transfer); Proper control of the supporting documents for payments. Prepare and maintain quarterly advances and financial reports and keep a track of all funds released. Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures. Assist in the preparation and modifications of budgets for projects. Maintain and prepare monthly account reconciliation for all SRs. Prepare budget revisions, as required, and maintain updated the projects information in ATLAS. Prepare for annual audits of PR and SRs (inclusive SSRs if any) as required by the GF and ensure that external auditors have all relevant information. Follow up on audit reports to ensure that recommendations in audit reports are implemented. Assist in Analysing and providing reasons for the budget variances between the actual and budgeted expenditures for both PR and SR expenditure. Maintain an accessible filing system in the project relating to finance. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, POs and other entitlements are duly processed. Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Prepare necessary documentation related direct implementation and timely release of funds, their settlement in line with the UNDP standard financial procedures. Initiates correspondence to verify data, answers query and obtains additional information on accounts and financial transactions as required, also propose improvements in the practices of the programme to ensure maximum efficiency and effectiveness; Act as a backup to the Asset Focal point in the maintenance of records on assets management. 3. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results: Supports the organization of trainings for the GF staff on Finance. Supports the synthesis of lessons learnt and best practices in Finance. Participation in the training for the operations/programme staff. Sound contributions to knowledge networks and communities of practice. Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Demonstrates commitment to UNDP’s mission, vision and values; • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; • Demonstrating/safeguarding ethics and integrity; • Demonstrate corporate knowledge and sound judgment; • Self-development, initiative-taking; • Acting as a team player and facilitating team work; • Facilitating and encouraging open communication in the team, communicating effectively; • Creating synergies through self-contro;l • Managing conflict; • Learning and sharing knowledge and encourage the learning of others

Degree in Accounting and/or Finance, certified public accountant or hold CPA degree is desirable. Secondary education. BA /BSc degree in Business Administration, Bachelor of Commerce, Finance and any other related fields would be desirable but it is not a requirement.

Min five (5) years (with Secondary education), or, min three (3) years (with Bachelor Degree) of relevant experience in finance/accouting and/or administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems. Candidates with experience in dealing with GFATM projects would be having a distinct advantage.

The volunteer will be based in Khartoum

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Added 2 years ago - Updated 2 years ago - Source: unv.org