Finance Assistant intern

Work Arrangement:

Job Description

Place: Sana’a Office

Date: 14 Jul 2024 to 14 November 2024

1. Context

The IRC is seeking a multifaceted Finance Assistant intern to support handling the Finance aspects of day-to-day financial tasks, duties and responsibilities stated here during the Finance Officer leave. This is a temporary position to be based in Sana’a office.

2. Objectives

Duties and Responsibilities: --------------------------------

- Responsible for processing the payments of both the Bank and cash transactions. - Ensure completeness and accuracy of the payments supporting documentation in compliance and as required by the IRC and Donor policies and procedures. - Assist in booking the bank and cash transactions in the IRC ledger daily. - Assist in Preparing of Sana’a Bank and Cash Reconciliations on a weekly as well as end of the month. - Ensure that all cash payments are accurately supported and duly authorized per the IRC delineation schedule before disbursement. - Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of cash. - Diligent follow-up to ensure fully signed checks are collected by vendors and signed, ensuring accurate identification of the person collecting. - Assist as needed the authorized signatory list and bank information forms are updated with hard-copies approvals are on file. - Taxes and any other liabilities are paid on time. - Ensure the fulfillment of the financial documentation (Collections and disbursements) is filed as per the IRC Audit requirements. - Assist to Ensure that an organized and well-documented files (all files must be labeled accurately and visibly) and sequential filing system for all cash disbursement vouchers. - Any other Finance duty as required for providing the Finance support as requested by the supervisor.

Working relations: ----------------------

- Regular and open communication with IRC Sana’a program and operation staff, in addition to the field offices and Aden office.

Qualifications

Requirements (Qualifications, Skills and Experience)

- Education: BA Accounting, Business Administration, Commerce or Finance - Knowledge and very good computer skills, accounting systems, email, Excel spreadsheets. - Previous relevant experience in finance management and accounting at least for One Year and above - Preferably working with INGOs.

Other requirements: -----------------------

- Very Good communication written and verbal skills in English language. - Ability to carry out responsibilities with minimal technical support. - Interpersonal skills that function across a diversity of cultures is required.

-

Professional Standards --------------------------

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation

3. Conditions

- Work for 8 hours a day from 8:00 AM – 4:00 PM. - Accuracy and flexibility are required in timing.

4. Duration of work: 4Months