Finance Assistant (GS-5), Lima-Perú

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,276 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

VACANCY ANNOUNCEMENT

Job Title: Finance Assistant

Level of Job: GS-5 Position No. 120922 Supervisor Title / Level: Finance Associate / GS-6 Organizational Unit: Operations Post Location: Lima, Peru

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, support.

How can you make a difference?

Purpose for the job

The Finance Assistant is responsible for executing a broad variety of financial tasks for Operations and Private Fundraising Partnerships (PFP) sections, requiring thorough knowledge of UNICEF administrative and financial procedures, processes and policies.

This position also provides support to the Finance Section of the Operations Area, but its main focus is with PFP, reporting and monitoring over financial aspects of PFP (campaigns and fundraising), as well as performing tasks within the PFP activities such as support to elaborate the annual work-plan and budget, reconcile contribution receipts between CRM (Customer Relationship Management), donor tracking platforms, VISION and PFP bank accounts, and contribute interpret and apply PFP related policies and procedures to support the fundraising efforts at country level.

Key functions, accountabilities and related duties/tasks

1. Support the monitoring of the PFP annual workplan and budget in accordance to PFP guidelines.

a. Supports by monitoring the implementation according to annual workplan, ensuring that PFP guidelines are followed.

b. Gathers and consolidates information from different sources (VISION, Insight) to facilitate forecasting and reports the income and expense status of PFP, including investment funds.

c. Validates monthly reports on income, expenditure, deposit vouchers, and FDP by allocated fund.

2. Registration of monthly inflows of PFP revenues in coordination with the PFP section and report major deviations over the planned forecast.

a. Provides information related to NCO bank accounts for bank reconciliations to be submitted to GSSC and analyze bank open items for clearing.

b. Completes the required documentation for opening or closing bank accounts related to local fundraising and submits it to Operations for processing.

c. Analyzes GL open items and completes the required schedules for Year-end Closure of Accounts.

3. Contribution receipts between CRM System, VISION and PFP bank accounts are systematically and consistently reconciled.

a. Reconciles and validates the information provided by the Database Assistant matching income figures between CRM System, VISION and the PFP bank accounts.

b. Identifies and records the operating expenses for fundraising through credit card payment processors.

c. Records the contribution receipts under VISION according to allocations distributed by the Marketing Assistant.

d. Reconciles liabilities recorded under Petty Cash to be deducted from monthly revenues.

4. Backup for the Marketing Assistant on VISION and other administrative tasks.

5. Review and prepare schedules and reports related to monthly and year-end accounts closure of transactions with PFP funded activities.

6. Assist in the preparation of standard operating procedures related to PFP operations in the Country Office.

7. Prepare the VAT claimable files and the follow-up of the reimbursement requests. Assist in the monitoring of the contract for VAT recovery services. Assist in the submission of the request of VAT clearing open items with the appropriate supporting documents.

8. Assist in the preparation of correspondence informing IPs of HACT assurance activities. Collect the expense reports submitted by the IPs during the period of the HACT Plan. Support in the monitoring of HACT Assurance activities that are executed through LTA.

9. Collect the invoices and documents related to greening KPIs, for data extraction, analysis, and registry in EFAAT.

10. Support the Travel Administrator in the review of travel requests.

11. Assist in the submission of invoice requests verifying the funding sources, making necessary calculations, and assuring inclusion of all relevant data.

QUALIFICATIONS

To qualify as an advocate for every child you will have:

1. Education

Completion of secondary education, preferably supplemented by technical or university courses related to Finance, Administration or Accounting disciplines.

2. Work Experience

A minimum of 5 years of progressively responsible administrative or clerical work experience in the areas of finance/administration/accounting is required.

3. Language

Fluency in English and Spanish is required.

VALUES AND COMPETENCIES

For every Child, you demonstrate UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability

Get acquainted to our values https://uni.cf/UNICEFValues

The UNICEF Core Competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

APPLICATIONS - HOW TO APPLY:

If your competencies match the requirements of the post, apply including cover letter to:

http://jobs.unicef.org/cw/en-us/job/552534?lApplicationSubSourceID=

Deadline for receiving applications is 13 July 2022

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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Qualified young women and young men are highly encouraged to apply.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for International Professional positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.