Finance Assistant

Work Arrangement:

Job Description

Scope:

Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.

Major Responsibilities:

· Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations

· Keep well organized Book of Accounts at the Field Office in accordance to the Finance Manual.

· Keep filing systems in which documents could be readily available and easily traced to.

· Undertake all financial duties with at most care and with persistent effort.

· Give attention to detailed accuracy and neatness in documentation.

· Ensure the correctness of Documents, amounts, dates, signature, etc…

· Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.

· Operates the petty cash and cash in office Funds by holding the authorized level of cash.

· Ensure the availability of petty cash in safe at all times and replenish it timely.

· Keep safe box cashes as per regulation.

· Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.

· Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.

· Assist and cooperate with all IRC Finance and supply chain team in all their requirements.

· Intact deposit all cash collections

· Prepares check and effect payments after approval from the designated official.

· Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.

· Keeping all used and unused finance vouchers in a safe place.

· Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.

· Prepare cash transfer request and submit for Finance Officer/Manager for review.

· Track the status of personal advances and ensures their timely settlement.

· Assist the Finance Officer/ Manager in preparation of the monthly report.

· Carries out cash count at the end of every week and at any interval as per the IRC policy.

· Reconcile cash balance per records with the result of cash count.

· Make sure taxes and any other liabilities paid timely.

· Keep filing systems in which documents could be readily available and easily traced to.

· Make sure each month financial documents copies are remain in the field office and filed before document send to Addis.

· Give attention to detailed accuracy and neatness in documentation.

· Perform financial duties in line with IRC Program, Personnel & Finance Regulations.

· Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.

· Prepare any finance related outgoing letters.

· Replace Finance Officer in his absence.

· Responsible to Scan finance payment documents every day.

· Do all tasks assigned by the Finance Officer and Finance Manager.

Qualifications

Qualifications

· Diploma in Accounting and minimum of 3 years relevant experience or B.A Degree in Accounting 1-year relevant experience.

· Excellent Operating skill of Excel and Word is required.

· Knowledge of Sun Accounting system and/or other accounting software is advantageous.

· Ability to communicate well in English.

· Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail.

Skills Required

- Basic computer knowledge in word, excel and internet operation. - NGO experience is a plus. - Ability to work under pressure.

Language Skills:

- Knowledge of local language is advantageous.