Finance Assistant

Job Description

Under the direct supervision of the Mogadishu, Baidoa and Galkayo Finance Officers and overall administrative support from Field Manager/Field Coordinator, the Finance assistant will support in various finance functions and other departments for IRC Offices. The Finance assistant will be responsible for accounting and documenting all financial documents for the Mogadishu office. The position will also be responsible for ensuring that all donor and IRC accounting procedures are followed, and budgets are adhered to.

Specific Responsibilities:

- Assisting all aspects of day-to-day operations of finance department in field office. - Assist in the implementation of Finance policies, procedures, and systems. - Ensure compliance with IRC procedures and guidelines. - Follow up bank account issues in a timely manner. - Assist reviewing all PRs for proper coding and budget adequacy before approval. - Review the financial parts of purchase orders, advance requests, liquidations, and requisitions to ensure in compliance with the plan and any applicable authorized policies. - Assisting the Finance Officer in proper archiving of financial documents. - Monitor burn rate for projects and offer timely advice to program team for prompt action and decision-making. - Assisting the Finance Officer POs and Non- POs invoices by assuring the supporting documents are completed and attached to the system. - Assisting in processing of payments in Finance department. - Maintain petty cash and raise payment as per the demand. - Perform the petty cash counts on weekly basis and ensure that they are filed. - To promote team building and team capacity, Sharing knowledge and the best practices across the team. - Prepare and submit monthly cash forecasts. - Review all payment documents for proper and adequate back up. - Prepare the monthly bank and cash reconciliation statement and submit for approval. - Ensure all Income taxes are remitted as per statutory timelines and receipts collected. - Assisting the Finance Officer monthly close out of filed level. - Fulfill any additional tasks that may occasionally be delegated by your supervisor to support the accomplishment of organizational objectives.

Personnel Management

- Serve as technical resource person for the accounting department when needed.

Administrative duties

- Supervise all activities done daily in the Accounts department when needed.

Finance/Budgeting

- Act always in accordance with local law and standards of accounting practice. - Review with the objective of gaining a clear understanding budget guideline and instructions. - Review funding allocations to enable proper guidance to programs and proper coding

Qualifications

Required Qualifications:

- A Diploma or bachelor’s degree in accounting or equivalent is required. - At least 2 years of finance and accounting experience in a similar post. - Knowledge of Microsoft Office software such as enterprise resource planning system (ERP) and - SAP is an added advantage. - Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation. - Excellent interpersonal, organizational, and time management skills. - Strong analytical and financial interpretation skills - Ability to meet strict deadlines and work minimum supervision. - Ability to work in and as a team.

Required Competencies:

- A mature person of high professional discipline and moral integrity. - Knowledge of local Somali language. - High degree of confidentiality and integrity. - Previous experience within a humanitarian aid organization, in particular working in Emergency - programs and participated high rapidly changing environment. - Consistent and fair in the treatment of people. - Good organizational skills. - Competent to work under stress as the situation may dictate

Standard of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.