Finance Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Duty Station [Aden -Yemen]

Who are we?

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmers include protection, livelihood, food and NFI distribution, water and sanitation, and advocacy amongst others. DRC Yemen has been providing relief and development services in Yemen since 2008. DRC has mainly focused on refugees and migrants displaced by conflict and natural disasters.

DRC, through its specialized business unit, Danish Demining Group (DDG) aims to recreate a safe environment where people can live without the threat of landmines, unexploded ordinances and small arms and light weapons”. These goals can be effectively advanced through cooperation and joint action with other organization as well as with integration of operations and programs with its sister organization, DRC.

About the job:

Overall purpose of the role:

Support finance team and updating financial spreadsheets with daily transactions.

Responsibilities:

Finance and accounting

• Processing all Purchase order from DDX, creating vendor invoice& vendor payment journal.
• Scanning &uploading the financial documents for Purchase order at ERP System.
• Following up with the pending vendor invoices in a daily basis.
• Releasing in a monthly basis vehicle rent& Security guard for south area.
• Review& process Purchase orders for cash distributions.
• Review & process all rent of DRC buildings quartile.
• Correctly use DRC Dynamics functionalities in area of concern.
• Ensure all expenses enter the DRC accounting system in time and of highest quality.
• Check invoices, activity and account coding and prepare vouchers.
• Implement and manage all aspects of daily accounting operations. And ensure that all supporting documents are prepared and submitted in accordance with approved procedures.
• Verify that purchases have appropriate authorization and are signed by authorized team member. Provide technical financial support to field staff.
• Support in the implementation of financial policies and procedures.
• Support in the accruing expenditure in DDX end of grants or financial periods.
• Verification and invoicing programs hospital payments i.e. VAs/ DSAs as per updated SOPs and Financial review matrix.
• Tracking Liquidity at the bank.
• Participating in the Tendering, RFQ process.

Focal Point tasks:

• Support in follow up programs’ hospital pending advances i.e. VAs/ DSAs as per updated SOPs.

• Supporting supply chain &following up with grants closed and make sure are allocated.

• DRC Dynamics ERP System
• Ensure that all cash expenditures are booked via DRC Dynamics.
• Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics
• Apply reports and data analytics from ERP system to improve performance in area of concern

About you

To be successful in this role you must have:

Experience:

• Minimum 4 year of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel, word, and PowerPoint.
• Well-developed organizational and planning skills in order to meet deadlines

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.

• Collaborating: Involving relevant parties and encouraging feedback.

• Taking the lead: Taking ownership and initiative while aiming for innovation.

• Communicating: Listening and speaking effectively and honestly.

• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Moreover, we also expect the following:

Required qualifications:

Education :

• Bachelors in accountancy.

Languages:

• Arabic (mother tongue)
• English advanced

We offer

DRC will offer the successful applicant a contract until December 2022, renewable dependent on both funding and performance. You must be available to start work As soon as possible, and be willing and able to work in Aden.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. This position will be placed at Band (I Non- Manager) and will be reporting to FinanceTeam Leader.

Application process

Interested? Then apply for this position by clicking on the apply button or the link below. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close 3 September 2022. The interviews are expected to take place**, in two weeks after advertisment closing date.**

Need further information?

For more details on this position, please contact [email protected].

Please note that applications sent directly to [[email protected]] will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo