FINANCE AND BUDGET OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Finance and Budget Section of the United Nations Disengagement Observer Force (UNDOF) in Amret Al Faouar, Syria. The incumbent reports directly to the Chief of Section.

Responsibilities The Finance and Budget Officer will be responsible for the following duties:

Financial/Accounting:

•Analyses complex/unusual accounting transactions and open items in the accounting system and implements corrective actions;

•Reviews and reconciles various clearing accounts, investigates erroneous/invalid entries and takes appropriate corrective accounting action;

•Advises and ensures that only valid year-end budget commitments confirming with established procedures are valid for carrying forward;

•Reviews and verifies that appropriate relevant supporting documents have been provided for the processing of payment for goods and services received;

•Reviews and approves monthly and year-end financial statements, ensuring the reports are accurate and submitted to UNHQ as per the deadline;

•Manages cash flow requirements of the mission; verify imprest documentation and prepares imprest statements;

•Acts as Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules;

•Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars;

•Coordinate and supervise the work of Finance and Budget Section ensuring clear guidelines are given to the staff and ensuring full compliance with UN Financial Rules and Regulations and deadlines are met;

•Performs other duties as assigned Results Expected: Applies specialized expertise in providing accurate and complete accounting/financial and budget information. Successfully manages a complete accounting operation. Ensures strong internal control mechanisms in place in support of the stewardship of the mission's resources in adherence to the UN Regulations and Rules;

Budget preparation:

•Prepares cost estimates and budget proposals, in terms of mission's resourcing requirements such as a staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of budget proposal as well as Result Based Budgeting inputs;

•Provides support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resources requirements for budget submissions;

•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures;

•Administrates the mission's allotments in accordance with the established procedures including redeployment/reallocation of funds;

•Ensures the sufficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to the Mission management for decision-making;

•Provides support and guidance to fund centre/programme managers on budget implementation and corrective actions were necessary;

•Prepares the budget performance report of the mission and ensures that correct and accurate data and information are provided by various programme/fund centre managers in compliance with the controller's instructions. Reviews and finalizes the performance report ensuring valid and adequate variance explanations between approved budgets and actual expenditure;

General:

• Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions, as well as with United Nations policies and procedures
• Monitor and supervise the work of subordinate staff, as required

• Maintain records and files in the Finance and Budget Sharepoint directory

  Competencies - Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources, including those of the United Nations. Knowledge of financial principles and practices. Ability to meet deadlines for competing priorities. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

  Education Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted, in lieu of the advanced university degree.

  Work Experience A minimum of five years of progressively responsible experience in finance, administration, budget, business administration, or a related area is required.

  Experience managing various sources of contributions and funding in the United Nations or a similar international organization is required.

  Experience coordinating and consolidating various budgetary proposals to comply with deadlines in an international organization is required.

  Experience using financial modules of an Enterprise Resource Planning (ERP) system, such as SAP or an equivalent, is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of other official languages of the United Nations is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice - This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.