FINANCE AND BUDGET OFFICER

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Executive Office of the Department for General Assembly and Conference Management (DGACM) at the United Nations Headquarters in New York. The incumbent reports to the Executive Officer.

Responsibilities Under the direction of the Executive Officer, the incumbent undertakes the following responsibilities:

1.Budget preparation/formulation: •Ensures legislative and other mandates are accurately translated into the DGACM’s programme budget and/or extra-budgetary sources of financing; •Reviews, analyses and finalizes the preparation of cost plans, estimates and budget proposals of DGACM; •Coordinates, gathers and compiles inputs of resource requirements from stakeholders in and outside the Department, as appropriate, for budgetary submissions; •Provides substantive support to relevant intergovernmental and expert bodies in their review of budgetary proposals; assists in securing approval of funding. 2.Budget administration/execution/implementation: •Reviews allotments, authorizes sub-allotments, including redeployment of funds when necessary; •Monitors budget implementation and recommends reallocation of funds as necessary; •Monitors expenditures to ensure that they remain within authorized levels; •Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures; •Keeps abreast of industry best practices that increase the efficiency and effectiveness of financial operations; •Consolidates information necessary to assess if the adoption of draft resolutions entail additional resources and accordingly, provides the elements necessary to prepare statement of programme budget implications; •Undertakes research and analysis of budgetary policies and practices and makes recommendations for changes and/or modifications; •Provide business analysis and technical guidance for planning, implementing and supporting financial information systems, including ERP (Umoja). •Evaluates existing systems and identifies the need for new systems (or modifications to existing systems); selects options for solving system and workflow problems and proposes the most suitable solutions based upon functional and economic considerations; 3. Support to Departmental clients: •Provides advice and guidance on budgetary and financial policies and procedures, including results-based budgeting; •Participates in inter-departmental meetings on matters related to resource requirements, programming and budgetary issues; •Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to DGACM, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; •Produces major/complex reports for DGACM management; •Acts as Certifying Officer under Financial Rule to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; •Ensures the integrity of financial and management systems and the controls that underpin them. 4. Managerial/Financial reporting •Plans, organizes and manages the work of the Unit/Section assigned; •Monitors the implementation of the approved funding, identifies trends and relevant areas of interest and brings any relevant deviation to the attention of senior management; •Based on the reporting findings adjusts the areas subject to close monitoring and proposes measures aimed at addressing the rooting causes of any unintended financial behaviour/performance; •Uses and incorporates the information obtained through financial reporting into future planning and budget preparation cycles; •Presents and shares with the team the results of financial performing in an effort to keep the work of the unit aligned with the identified priority areas; •Prepares budget performance reports, analyzing variances between approved budgets and actual expenditures. •Incumbents may be asked to perform other related duties.

Competencies Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education Advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of progressively responsible experience in finance, budget, accounting, business administration or related field is required.

Experience in interfacing with Enterprise resource Planning such as SAP Umoja or similar systems is required.

Experience in executing and monitoring budgets/trust funds is required.

Experience in analyzing financial data and use of Excel spreadsheets is required.

Experience in within the UN system or another international organization is required.

Languages English and French are the working languages of UN Secretariat. For the position advertised, fluency in English is required. Knowledge of another official UN language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.